Salary : $45,560.00 - $50,116.00 Annually
Location : Flagstaff, AZ
Job Type: Regular Full Time
Job Number: 0804178
Department: Public Works
Opening Date: 06/12/2024
Closing Date: 6/28/2024 5:00 PM Arizona
Nature of Work
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under general supervision performs work of moderate difficulty, providing administrative support for a high-quality safety, training, and wellness program for the Public Works Department; performs related work as assigned.
Typical Duties

(Illustrative Only)

• Supports Safety and Training Manager in implementing a comprehensive safety and training program
• Assists the Safety and Training Manager in developing and implementing division-specific training plans, addressing safety and training concerns for employees
• Collaborates with the Safety and Training Manager and Subject Matter Experts to create and deliver a division-specific training program
• Maintains and tracks department wide-training schedules and certifications
• Organizes training data that includes attendance reports, satisfaction surveys, curriculum, and policy audits; identifies needs and priority issues for analysis
• Completes biannual training reports documenting evaluation data and progress on performance measures
• Collaborates with the Safety and Training Manager by researching and developing policies related to safety; reviews, recommends, and tracks changes to existing safety and training policies and procedures
• Oversees payments to vendors, manages contracts and organizes paperwork
• Provides logistical planning for training events both in-person and virtually for the Public Works Department
• Creates and distributes communication/marketing pieces for training opportunities to employees and encourages participation
• Co-facilitates training workshops as needed, utilizing internal and external resources
• Attends seminars and meetings to learn new training methods and techniques and use the knowledge to recommend training materials and methods to the Safety and Training Manager and department leadership
• Assists the Public Works Safety and Wellness Committee in developing training, safety, and wellness events, including Public Works Day, Safety and Wellness Day
• Provides research support in curriculum development and co-facilitation, or additional resources, as needed
• Serves as a supplementary Safety Officer evaluating safety and compliance issues, against regulatory and contract requirements
• Develops actionable plans to address the root causes of incidents
• Serves on the Coconino County Public Works Safety Committee and Accident Review Board
• Serves as an emergency communications team member and maybe on-call, as needed during emergencies
• May supervise and train student employees, interns, and/or volunteers
• Performs related work as assigned

Essential functions of this position include and not limited to: driving; working with and around others, co-workers, clients, agencies, etc.; working alone; dealing with interruptions; repetitive motion (hand/wrist) for computer input and driving; vision acuity (near/far); hearing and speech for ordinary conversation; touch/finger dexterity for computer work, visiting field sites and walking on uneven terrain.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Associate degree in public/business administration, or a related field within subject area, and two years of administrative experience in the related field; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

ADDITIONAL REQUIREMENTS:
Must obtain an Arizona driver's license by date of hire and maintain it throughout employment. Final job offer will be contingent upon a satisfactory 5-year Arizona Motor Vehicle Report. Must complete a 30-hour OSHA training in general industry within three months of hire.

PREFERENCES: MSHA (Mine Safety and Health Administration) new Miner training and certification.
Two years' experience in safety and health training

This position is non-exempt from overtime.
This position is safety sensitive.
The ideal candidate will be able to perform administrative support on several safety and training software applications. Collaboration with the different divisions within Public Works is key to a successful program along with the ability to research and maintain currency in safety and training within our work environment.
Preferred Qualifications include:
- MS office proficiency average to above average skills - Word , Xcel ,PPT
- Public program planning, development, and management
- Community resources and public programs
- State and federal programs and regulations, OSHA experience
- MSHA experience
- Working with culturally diverse populations
- Professional community education and training techniques
- Developing educational programs
- Developing and maintaining positive relationships with a culturally diverse client population and various socioeconomic groups
- Evaluating program outcomes and developing appropriate solutions to problems
- Organizing resources and establishing priorities
- Public Speaking
Knowledge, Skills and Abilities

Considerable knowledge of:

• Public program planning, development, and management
• Community resources and public programs
• State and federal programs and regulations,
• Policies and practices related to Occupational Safety and Health Administration
• Policies and practices related to MSHA (Mine Safety and Health Administration)
• Research and data analysis methods and techniques
• Working with culturally diverse populations
• Professional community education and training techniques

Working knowledge of:

• Principles and practices of safety and training administration and effective supervision of interns and volunteers

Skill in:

• Developing educational programs
• Developing and maintaining positive relationships with a culturally diverse client population and various socioeconomic groups
• Evaluating program outcomes and developing appropriate solutions to problems
• Organizing resources and establishing priorities

Ability to:

• Respond to employees and the public regarding safety and training concerns and issues
• Effectively manage multiple and changing priorities
• Interpret, implement, and maintain a program
• Prepare and maintain complex reports and records
• Manage contracts with vendors providing training
• Demonstrate a high level of organizational skills, close attention to detail, strong interpersonal skills, and the ability to prioritize projects and deadlines
• Work safely and support a culture of workplace safety
• Establish and maintain effective working relationships with other employees, community groups and other agencies, and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability