Database Manager

Job Description

Collegiate School seeks a Database Manager to work in our Development office. The Database Manager is responsible for and manages the information systems that support Collegiate’s fundraising efforts. Key responsibilities include data input and extraction, gift processing and receipting, and management of alumni and donor records. This position requires a high degree of computer and database literacy, exceptional organization, superior attention to detail, problem-solving and confidentiality. The position supports the data needs of the Alumni and Development Office.

This position reports to and works closely with the Associate Director of Development, and it is a full-time 12-month position.

General Responsibilities include:

• Manages all aspects of gift processing and ensures integrity of the Raiser’s Edge database.
• On a daily basis processes gifts and prepares batches, processes all receipting and gift acknowledgement letters for the Development Office and the Head of School.
• Oversees all memorial and honorary gifts and serves as the primary point of contact.
• Serves as the point of contact for matching gifts and stock gifts.
• Responsible for managing all data entry for constituent records in Raiser’s Edge and Paw Net, including address and contact updates, deaths, marriages, births, business information, relationships, returned mail. Creates strategies to obtain accurate email and cell phone information.
• Manages entry of affinity coding, including but not limited to student awards, college relationships, athletic and club affiliations, volunteer information, and Green and Gold student tracking on records.
• Supports the Associate Director of Development with special projects such as Blackbaud data health, prospect research needs and benchmark reporting.
• Maintains a close working relationship with the Business Office in order to balance accounts, resolve issues, assist with audits and complete annual surveys.
• Reporting and Research Duties
• In coordination with the Associate Director of Development, enters all new students and families into Paw Net and Raiser’s Edge in late spring and flips the database in the summer (new and departing faculty/staff; new and past parents/grandparents; graduates/withdrawals students; codes Trustees, Alumni Board and volunteers, etc.)
• Assists team members with pulling information for event invitation and mailing lists, class lists for reunions, legacy lists, and other office needs.
• Prepares and maintains donor profiles for Chief Development Officer and Head of School.
• Assists the Associate Director of Development with prospect research and screening.
• Creates and maintains dashboards and reports to track and analyze departmental initiatives such as but not limited to areas of annual giving (pledge, appeal and solicitor performance), planned gifts, reunion giving, matching gift challenges, events, networking, campaign volunteers, prospect management, etc.
• Prepares and submits annual reporting for benchmarking purposes such as Index and DASL. Provides comprehensive reporting for foundations as needed.
• Oversees endowment contact reporting (financial information and impact statements)
• Other
• Oversees the preparation of the Report on Philanthropy including preparing donor lists and statistics.
• Produces the Family Directory in the summer.
• Develops, maintains and ensures best practices and procedures for Raiser’s Edge.
• General office duties such as ordering supplies, answering the Development Office phone, greeting visitors and responding to requests from the Collegiate community.
• Assists with departmental special events as needed.
  

Successful candidates will possess the following qualifications and competencies:

• Bachelor’s Degree
• Minimum 3 years fundraising or office experience with a focus on data.
• Commitment to diversity, equity and inclusiveness, including, but not limited to, collaboration, staffing and programming.
• Ability to build strong relationships with colleagues, alumni, parents and friends by creating a caring and inclusive community in which all members are respected and valued.
• Passion for independent school education.
• Understanding and belief in Collegiate’s mission and goals.
• Strong written, verbal and interpersonal skills.
• Strong technology skills including Google Docs, Microsoft Word, Excel and PowerPoint.
• Experience in Blackbaud Raiser’s Edge or other Relationship Management System (RMS).
  
  

Required Competencies:

• Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.
  
  

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.

Who We Are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate?

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

• Excellent professional development opportunities for faculty and staff
• Collaborative working environment
• A rich employee benefits package (which includes free lunch!)
• Opportunities for growth and leadership
• An environment that fosters creative and innovative instruction
  
  

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender, pregnancy or related pregnancy condition, childbirth or related medical conditions including lactation, age, religion, national origin, ancestry, sexual orientation, gender identity, disability, veteran or military status, marital status, genetic information, traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks and twists, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications, and skills.