Salary : $43,492.80 - $56,534.40 Annually
Location : Naples, FL
Job Type: Full Time, Regular
Job Number: 08528
Department: Public Utilities Department
Opening Date: 05/17/2024
Closing Date: 6/6/2024 11:59 PM Eastern
Job Summary

Performs administrative work consisting of planning, organizing, and scheduling inventory management activities which includes procurement, receipt, storage, issuance, item management and accounting for a wide variety of equipment/supplies/materials
Essential Functions
•Places orders for inventory, non-inventory and special-order items; obtains informal quotes for parts, safety supplies, consumables supplies, equipment and contracted services; monitors status of pending orders and initiates A/P process when items are received.
•Serves as a liaison between the vendor representatives, operating section personnel, and the Procurement Division; ensuring the accuracy of all vendor materials in SAP Material Master and Cityworks ensuring material updates are completed timely and accurately.
•Receives and processes financial documents for assigned accounting functions in SAP (i.e., purchase order requisitions, checks, invoices, etc.); reviews documents, ensures accuracy, and completes with appropriate information such as account codes, vendor numbers, etc.
•Records approved purchase orders and submits to appropriate operating section; distributes purchase orders to vendors as appropriate.
•Receives incoming orders, packages, or deliveries; picks up and delivers parts as needed; loads/unloads materials utilizing equipment such as forklift; inspects deliveries to verify receipt of correct materials of the entire order; verifies the accuracy of packing slips and receiving documents; process goods receipts/MIGOS in SAP for shipments received.
•Performs system administrator tasks for the Asset Management System Storeroom module including accurate input/maintenance of data (supplier records, contracts, materials, pricing, etc.), maintenance of user permissions, user support, report design, and troubleshooting.
•Delivers individual/group training to department employees; develops and distributes training materials; establishes and maintains a continuous service improvement plan to progressively optimize the Asset Management System; monitors, develops, and recommends design requirements for inventory system improvements.
•Provides budgetary input; compiles statistical data assists with budget preparation; monitors purchase/expenditures to ensure availability of budget funds; advises operating section managers of expenditures about budget; makes recommendations for future expenditures.
•Drafts a variety of documents on behalf of the operating section personnel for presentation to the Procurement Services Division, including material bid schedules, sole source supporting documentation, draft notification letters, market data, the available market of supplies, materials, and publications, historical information and provide general assistance as requested.
Minimum Qualifications
•High school diploma or GED required.
•Two (2) years of related experience
•Fingerprinting required.
Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

Collier County BCC offers a variety of benefits to both regular full and part time employees. For information, click t o view the comprehensive benefits package we have to offer you when you join our team.
Individuals hired into temporary positions for a period of less than six months, volunteers and interns are not benefit eligible. Temporary employees hired for longer than six months may be eligible for Florida Retirement System Benefits as well as others required by law.
01

APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

• I understand and agree with the statements above.
• I do not agree with the statements above.

02

Do you possess a High school diploma or GED?

• Yes
• No

03

Do you possess two (2) years of administrative work, inventory, procurement, storage, managing and accounting for equipment/supplies or material?

• Yes
• No

04

Describe your work experience as relates to this position:
05

Do you possess and maintain a valid Driver's License?

• Yes
• No

Required Question