Accounts Payable Clerk

Reports to: Accounting Supervisor 

A Fort Worth icon, Colonial Country Club offers a truly distinctive private club experience accompanied by the character, heritage and dynamic pursuit of excellence that has made Colonial legendary. As a member or guest, you'll always feel a warmhearted invitation to form genuine connections and enjoy Colonial as a home away from home. The club offers a stunning environment to gather, dine, and pursue your passions, whatever they may be. All while cultivating community and building upon the tradition of excellence that has defined Colonial since it was established in 1936.

We are seeking a detail-oriented and experienced Accounts Payable Clerk to join our esteemed team. As an integral part of our finance department, the Accounts Payable Clerk will be responsible for managing all aspects of accounts payable functions with precision and efficiency.

Job Responsibilities:

· Communicate effectively with vendors and internal departments regarding payment inquiries.

· Invoice Processing: Receive and review vendor invoices, ensuring accuracy and completeness. Match invoices with purchase orders and receiving documents to verify proper authorization and pricing.

· Payment Processing: Prepare and process payments via checks, ACH transfers, and electronic funds transfers. Coordinate with vendors and suppliers to resolve discrepancies and ensure timely payments.

· Vendor Relations: Communicate effectively with vendors regarding invoice issues, payment status, and account reconciliations. Build and maintain positive relationships to facilitate smooth transactions.

· Expense Reporting: Reconcile corporate credit card statements and employee expense reports, ensuring compliance with company policies and procedures.

· Account Reconciliation: Assist in month-end closing activities, including reconciling accounts payable transactions, preparing accruals, and providing support for financial reporting.

· Records Maintenance: Maintain organized and up-to-date records of accounts payable transactions, invoices, and related documentation. Ensure adherence to retention policies and facilitate audit preparations.

· Process Improvement: Identify opportunities for process improvements in accounts payable functions, such as streamlining workflows, implementing best practices, and enhancing efficiency.

· Prepare and process weekly check runs and electronic payments.

· Monitor accounts to ensure timely payments and resolve discrepancies.

· Maintain accurate records and assist in month-end closing procedures, including 1099 preparation.

Qualifications/Requirements:

· Proven experience as an Accounts Payable Clerk or similar role.

· Private club experience preferred.

· Solid understanding of basic accounting principles.

· Proficiency in accounting software experience with Concur or similar expense management systems, (experience with paperless accounts payable) and MS Office Suite, particularly Excel.

· Strong attention to detail and accuracy.

· Excellent organizational and time management skills.

· Ability to prioritize tasks and meet deadlines.

· Extremely organized and detail oriented.

· Effective communication skills and a team-oriented mindset.

· High school diploma required; Associate’s degree in Accounting or related field preferred.

Schedule:

Varies in accordance with operational needs to include holidays.

Shift schedule Mon-Fri 9am-5pm. Schedule flexibility is required. Shifts will vary due to events, tournaments, etc.



Background check and drug screen required.