ColonialWebb is looking to hire a Construction Field Administrative Assistant. The Construction Field Administrative Assistant is responsible for administrative and clerical tasks necessary to support the smooth operation of our construction sites. This role involves coordinating with various teams, maintaining records, ensuring compliance with safety regulations, and providing general support to the field and project management team.

What you will do:

• Serve as the main point of contact for all administrative inquiries on the job site (i.e., data entry, filing).
• Coordinate with subcontractors, suppliers, and onsite personnel to ensure smooth operations (i.e., coordinating meetings, training sessions, and calendar maintenance).
• Provide basic Human Resources support to field employees (i.e., change of address forms, direct deposit documents).
• Assist in the ordering and tracking of materials and supplies.
• Maintain and organize all site documentation and ensure all documents are up-to-date and accessible (i.e., permits, inspection reports, and safety records).
• Receive and enter all field employee and skilled labor timesheets.
• Code job site employee expense reports, obtain approval signatures, and route to HQ for processing.
• Assist with jobsite orientation of new employees.
• Utilize Procore software to support field operations
• Serve as liaison between field employees and office (i.e., route phone calls, mail and emails to appropriate department).
• Perform other duties as assigned by supervisor

What we are looking for:

• Possess High School Diploma or equivalent.
• Possess administrative experience supporting Construction field teams.
• Demonstrate advanced knowledge of Microsoft Office, and PDF editing software.
• Demonstrate excellent administrative, organization, communication, and follow-up skills.
• Ability to work independently without direct supervision.
• Experienced working in a fast-paced environment

Who we are:

We are focused on our people, our culture and our business. We specialize in multiple trades and our teams do work in New Construction, Mechanical Service, Industrial Refrigeration, Special Projects, and Manufacturing. We have been providing an array of services for our commercial customers for over 50 years.

What we will offer you:

• Market, competitive wages based on experience
• Opportunities for career growth, training, and development
• 401(k) plan with a generous company match
• Personal leave, paid holidays, bereavement leave
• Excellent Medical, dental, vision, and Rx drug insurance
• Life and accidental death insurance
• Short and Long-Term Disability insurance
• Employee referral incentives
• Scholarship program for employees’ children

Apply online: www.ColonialWebb.com/careers.

EOE M/W/Disability/Vets