Courtesy Posting: Administrative Assistant - Part Time, Colorado's Child Protection Ombudsman

POSITION INFORMATION

***This is a courtesy posting for Colorado's Child Protection Ombudsman***

Salary:

$32,083.00 Annually

MISSION STATEMENT

At the CPO, you’ll join a mission-driven team where your work directly impacts the lives of children and families across Colorado. This role offers the perfect blend of autonomy and support, along with the flexibility of a part-time schedule. You’ll be surrounded by passionate colleagues who value diversity and inclusion, and who support a range of perspectives and backgrounds. This is more than just a job—it’s an opportunity to be part of something bigger.

The Office of Colorado’s Child Protection Ombudsman (CPO) is a vital resource dedicated to improving the child protection system across the state. Our mission is to serve as a voice for citizens, provide oversight and recommendations to the Governor’s Office, Colorado State Legislature, and other stakeholders to enhance the child protection system. As an independent entity within the Colorado Judicial Branch, our team of 14 full-time employees brings diverse backgrounds and expertise to create meaningful change.

STATEMENT OF DUTIES

Are you looking to make a meaningful impact while growing your career in a mission-driven environment? This entry-level, part-time position is perfect for someone who is organized, proactive and eager to contribute to the success of a government agency focused on improving the lives of children and families across Colorado.

In this role, you’ll play a key part in ensuring the smooth and efficient operation of our office. Your responsibilities will range from managing calendars and scheduling meetings to assisting with financial processes and coordinating events. You will also provide essential support to the Director of Administrative Services. This is an ideal position for someone who enjoys a dynamic work environment and is ready to take on new challenges.

ROLE RESPONSIBILITIES:

This position plays a key part in ensuring the smooth and efficient operation of the office, encompassing a range of administrative, clerical and logistical tasks. Below are the key functions and responsibilities associated with this position:

Organizational Support:

You'll be responsible for managing calendars, preparing reports and coordinating office needs while providing technical support and administrative support.

Financial Support:

In this role, you’ll monitor and record expenses, process payments, reconcile transactions and manage office inventory, ensuring accuracy and adherence to fiscal guidelines.

Event Coordination and General Support:

You'll assist in planning and executing events. Take meeting minutes and provide clerical support to the Deputy Ombudsman and Ombudsman.

Performs other duties as assigned.

ADDITIONAL COMMENTS

HOW TO APPLY:

To be considered for this position, you must email careers@coloradocpo.org, and submit the required items outlined below. Please include “Administrative Assistant” in the subject line.

Applications will not be accepted through any other state or government website or application process.

Applications must include:

• Cover letter
• Resume identifying specific experience and dates of employment.

The Office of Colorado’s Child Protection Ombudsman is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply today and be part of something bigger.

DEADLINE TO APPLY:

All applications must be received by 11:59 p.m. on Friday, September 13, 2024.

EMPLOYMENT TERMS AT THE CPO:

The successful applicant in this position must be willing and able to meet the following requirements:

• Must be willing to submit to and successfully pass a criminal background check.
• All CPO employees may be required to work in-person at the CPO physical office space on a full-time or hybrid basis.

ESSENTIAL FUNCTIONS

THE QUALITIES WE’RE LOOKING FOR:

Organizational Mastery:
You’re known for your ability to juggle multiple priorities without missing a beat. You see the big picture but never lose sight of the details.

Problem-Solver Extraordinaire:
When faced with a challenge, you tackle it head-on with creativity and persistence. You don’t just identify problems—you solve them.

Relationship Builder:
You have a natural ability to connect with others, and your listening skills are the key to your success. Your interpersonal interactions will be key in fostering a collaborative environment.

Proactive and Independent:
You are a fast learner, apply what you learn immediately and accurately and ask clarification questions when needed or for course correction. You anticipate needs and follow up. Your initiative will be crucial in this role.

ESSENTIAL FUNCTIONS CONT.

READY TO MAKE A DIFFERENCE?

If you’re ready to leverage your skills in a role where every detail matters and where you can make a tangible impact, we want to hear from you. Join us at the Office of Colorado’s Child Protection Ombudsman and help us make a real difference in the lives of children and families.

MINIMUM QUALIFICATIONS

THE EXPERIENCE YOU’LL BRING:

• A high school diploma or equivalent is required; an associate’s degree in a related field is preferred.
• You have at least two years of experience in an administrative support role, ideally within a government or nonprofit setting.
• You are tech-savvy, with proficiency in Microsoft Office Suite, Outlook, Adobe, Dropbox, and a knack for learning new software quickly.
• You hold a valid driver’s license and are ready to occasionally travel within Colorado.