1 Administrative Specialist Job in Bowling Green, KY
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Commonwealth of Kentucky is Hiring an Administrative Specialist Near Bowling Green, KY
6/24/2024 (8:00 PM EDT)
24-03527
Administrative Specialist
Pay Grade 12
Salary
$3,495.54 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Education & Labor Cabinet | Department of Workforce Development
Location
955 Fairview Avenue, Suite 100
Bowling Green, KY 42104 USA
DescriptionThe Education and Labor Cabinet’s mission is to educate, prepare and train Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.
The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieve economic self-sufficiency and independence, and to contribute back to society. We also help businesses and employers recruit, retain and accommodate employees with disabilities.
We are seeking an Administrative Specialist to provide professional support in the review, evaluation, development, and implementation of the agency’s activities; performs other duties as required.
Key Responsibilities
- Provides professional support to Voc Rehab Counselors on plan implementation & casework processes. Sets up & maintains caseload files in order to track consumer data, including new applications. Records & tracks new referrals, requests records using releases & archives closed caseload files to ensure compliance with regulations.
- Using the Caseload Management System (CMS), creates and pays authorizations for consumers' services to ensure compliance with Office of Vocational Rehabilitation (OVR) policies as well as state and federal regulations. Ensures proper expenditure codes and budget units are used.
- Serves as the primary contact for consumers, customers and vendors in the provision of basic program services information, eligibility requirements, accessibility and disability awareness. Answers general questions and schedules appointments for the consumers as needed. Answers multi-line phone system and schedules appointments for the counselors.
- Enters information into CMS and generates reports to assist counselors with caseload management.
- Participates in the development of process improvements in the provision of services. Reviews, compiles and/or prepares operational records and reports for compliance.
- Performs other duties as required.
The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.
Minimum RequirementsEDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Leslie Hudson at lesliej.hudson@ky.gov.
An Equal Opportunity Employer M/F/D
Job Summary
Full Time
Public Administration
$45k-57k (estimate)
06/16/2024
08/12/2024
kentucky.gov
FRANKFORT, KY
15,000 - 50,000
1914
Private
MATT BEVIN
$10B - $50B
Public Administration
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The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
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Quotes from people on Administrative Specialist job description and responsibilities
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