Job Description

Provides administrative support for Turner Place at Lavery Hall and reports to the Assistant Director. Duties include answering phones, message delivery, scheduling meetings, ordering supplies, processing mail, copying, and processing administrative documents. Responsible for physical and digital file establishment, maintenance, and handling. Also responsible for human resources administrative duties such as employment paperwork and electronic documentation. Maintains confidential employee files. Works with Student Affairs Human Resources (SAHR) and VT Main Human Resources office for employment paperwork and electronic documentation during hiring process. Responsible for entering initial Worker's Compensation reports; processing salary leave reports, wage payroll and files. Reconciles time worked, payroll and leave reports. Supervises Cash Office Supervisor and prepares daily deposits and credit card log, as needed, in their absence. Maintains communication channels and professional office environment. Receives visitors and employees in a courteous manner and ensures customer satisfaction.

Required Qualifications

• Previous office administration experience with evidence of processing complex reports, spreadsheets, invoices, payroll/leave administration, handling confidential material, and confidential personnel file maintenance.
• Knowledge of standard office communications and procedures.
• Strong bookkeeping and word processing skills with emphasis on efficiency, accuracy, and organization.
• Excellent customer service and communications skills with a diverse group of people in a friendly courteous manner.
• Ability to work independently with little supervision, prioritizes work, and performs multiple functions simultaneously.
• Demonstrated ability to operate within a team-based environment.
• Demonstrated knowledge of computers including Windows, Microsoft Suite, Outlook, and Zoom

Preferred Qualifications

• Experience and knowledge with automated accounting, automated payroll and automated inventory systems.
• Experience preparing deposits, and processing related paperwork.
• Experience in a food service operation desired.

Pay Band

3

Appointment Type

Regular

Salary Information

Salary $38,000 - $42,000/year

Review Date

August 1, 2024

Additional Information

Work Schedule: Monday-Friday 8:00am - 4:30pm and as needed for good customer service

The successful candidate will be required to have a criminal conviction check as well as a driving check with a safe driving record.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.