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Job Description
Provides administrative support for Turner Place at Lavery Hall and reports to the Assistant Director. Duties include answering phones, message delivery, scheduling meetings, ordering supplies, processing mail, copying, and processing administrative documents. Responsible for physical and digital file establishment, maintenance, and handling. Also responsible for human resources administrative duties such as employment paperwork and electronic documentation. Maintains confidential employee files. Works with Student Affairs Human Resources (SAHR) and VT Main Human Resources office for employment paperwork and electronic documentation during hiring process. Responsible for entering initial Worker's Compensation reports; processing salary leave reports, wage payroll and files. Reconciles time worked, payroll and leave reports. Supervises Cash Office Supervisor and prepares daily deposits and credit card log, as needed, in their absence. Maintains communication channels and professional office environment. Receives visitors and employees in a courteous manner and ensures customer satisfaction.
Required Qualifications
• Previous office administration experience with evidence of processing complex reports, spreadsheets, invoices, payroll/leave administration, handling confidential material, and confidential personnel file maintenance.
• Knowledge of standard office communications and procedures.
• Strong bookkeeping and word processing skills with emphasis on efficiency, accuracy, and organization.
• Excellent customer service and communications skills with a diverse group of people in a friendly courteous manner.
• Ability to work independently with little supervision, prioritizes work, and performs multiple functions simultaneously.
• Demonstrated ability to operate within a team-based environment.
• Demonstrated knowledge of computers including Windows, Microsoft Suite, Outlook, and Zoom
Preferred Qualifications
• Experience and knowledge with automated accounting, automated payroll and automated inventory systems.
• Experience preparing deposits, and processing related paperwork.
• Experience in a food service operation desired.
Pay Band
3
Appointment Type
Regular
Salary Information
Salary $38,000 - $42,000/year
Review Date
August 1, 2024
Additional Information
Work Schedule: Monday-Friday 8:00am - 4:30pm and as needed for good customer service
The successful candidate will be required to have a criminal conviction check as well as a driving check with a safe driving record.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Katey Carr at handleyk@vt.edu during regular business hours at least 10 business days prior to the event.
About Student Affairs:
Student Affairs at Virginia Tech fosters a community where each student creates a customized experience to meet their goals. Building on our motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice our Principles of Community, which are fundamental to our ongoing efforts to increase access and inclusion and to create a community that nurtures learning and growth. We are actively seeking people to join our community and help us prepare leaders for the world. Our people in Student Affairs are committed to student well-being and assuring that all students Experience VT by demonstrating, supporting, and operationalizing our Aspirations for Student Learning. If you are someone dedicated to ensuring student success, then we want you to consider being a part of our team!
About Dining Services:
Virginia Tech has built a reputation for outstanding dining. Our dining program stays at the leading edge of national trends.
Customers report high overall satisfaction and appreciate the variety of dining options available on campus. Recent customer comments such as “I brag about our food service to my friends and family” illustrate that the Virginia Tech students share our pride in the dining program.
Full Time
$47k-58k (estimate)
08/22/2024
08/23/2024