Title: Human Resource Assistant (Hourly): DOC Headquarters Human Resources #WH006

State Role Title: Human Resources Asst

Hiring Range: $20.05.00 - $26.34.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Human Resources Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provide quality human resource support to all employees, supervisors and managers. Provides guidance to employees on DOCTime, Cardinal, payroll and benefits and the new hire process. Processes payroll transactions related to HR functions. Provides education and training to staff on Federal/State/DOC/DHRM polices and procedures. Coordinates background investigations to include fingerprints and drug tests if applicable. Manages onboarding and DOCTime process.
This is a wage position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position does not offer state benefits.

Minimum Qualifications

High school graduate or equivalent. Working knowledge of timekeeping practices. Knowledge and ability to apply/interpret general human resource policies and procedures. PC operations to include a variety of HRRM databases. Requires ability to manage detailed and time-sensitive workloads. Must be able to compose correspondence utilizing standard grammar and punctuation and to communicate effectively with multiple levels of staff, and visitors(orally and written). Requires excellent customer service skills. Ability to work in a fast paced environment, and maintain confidentiality, integrity and high level of customer service skills. Eager to learn and develop skills and abilities to provide optimal customer service.

Additional Considerations

Working knowledge of timekeeping practices. Advance knowledge in business, office practices and procedures, and automated business applications. Experience with DOCTime, Cardinal, BOX and software applications such as Microsoft Word, Outlook, Excel and DocuSign/virtu. General knowledge of benefits administration, including leave policies- VRS, healthcare, deferred compensation, FLSA, and FMLA.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Tobacco Free: All VADOC facilities are Tobacco free. Use of all tobacco products is always prohibited on site. Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-659-8424

Email: EMAILED APPLICATIONS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.