Title: Office Manager/Administrative Assistant - Office of Career Services

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Based on qualifications & experience

Pay Band: 4

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

The VMI Office of Career Services is seeking candidates for a full-time Office Manager/Administrative Assistant position. This position reports to the Director of Career Services and provides planning and coordination of business management, event management, administrative, and support services for the office.
Job Duties:
• Greet and assist all incoming visitors in a friendly and welcoming manner and direct them to appropriate office resources.
• Coordinate on-Post employer recruitment program, career fair events, and related employer services.
• Provide management for office online technology applications such as Handshake.
• Manage event planning logistics and implementation.
• Coordinate the career resources materials, both print and on-line.
• Manage annual data collection efforts for the office.
• Assist with coordination of the cadet assistant work duties.
• Maintains confidentiality of student records per university policy, and local, state, and federal laws
• Oversees incoming phone and e-mail communication.
• Assist with office assessment activities.
• Other duties as assigned.

Minimum Qualifications

• Experience with Microsoft Office Suite, particularly Microsoft Excel and Microsoft Outlook
• Experience in budget administration, including calculating and reconciling budgets.
• Experience in organizing data and establishing and maintaining files in automated and paper formats.
• Ability to conduct research, prepare summaries of findings, and develop recommendations.
• Ability to compose and prepare correspondence and complete reports and forms.
• Ability to plan and schedule administrative support for programs and events.

Additional Considerations

• College level coursework, especially in accounting and business, or equivalent applicable experience or training.
• Experience with event management, including logistics and implementation.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to application, please include a cover letter, resume, and contact information for 3 professional references.

Contact Information

Name: Tamara Wade

Phone: 540-464-7322

Email: wadete@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.