Primary Purpose:

Under moderate supervision, coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data as well as maintain the Student Information System for the district and provide SIS support to district staff and families.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use personal computers and software to develop spreadsheets and perform data analysis Proficient in keyboarding, Google, and file maintenance skills

Ability to perform basic math

Ability to meet established deadlines

Strong attention to detail

Strong organizational, communication, and interpersonal skills

Ability to understand detailed written or oral instructions and execute tasks with minimal supervision

Experience:

Experience in school district administrative support position requiring collecting and entering data

Experience using TREx

Experience using Skyward Q (reports, coding, enrollment, etc.)

Major Responsibilities and Duties:

Records and Reports

• Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to Texas Education Agency PEIMS Data Standards.
• Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data according to prescribed state deadlines.
• Run edits, reports, and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Assist the director in submitting complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
• Assist the director in verifying data submitted to TEA and submit corrections in a timely manner.
• Assist in the records retention and destruction process for the district

Training and Technical Support

• Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
• Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards.
• Provide customer service and support to families who need assistance with the SIS.
• Provide SIS support to district and campus staff, including but not limited to teachers, PEIMS clerks, front office staff, campus and district administrators

Other

• Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
• Compile, maintain, and file all reports, records, and other documents as required.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.