JOB TITLE: Grant Specialist

JOB TYPE: Full-Time, At-Will, Salaried (Essential Position)

REPORTS TO: Chief Financial Officer/Continuum of Care Supervisor

LOCATION: 14 Kennedy Street, NW

POSITION SUMMARY:

The Junior Accountant is primarily responsible for the coordinating and assisting the financial and administrative operations of the Continuum of Care (COC) team. The role involves coordinating and assisting the Continuum of Care (COC) team with tasks to ensure compliance with policies and timely payments to providers. Key responsibilities include reviewing and processing providers' invoices, budgets, and budget modifications, maintaining healthy relationships with contracted providers, and supporting the subcontractor monitoring team. The position also entails preparing financial reports, processing year-to-date (YTD) spending, resolving payment and vendor issues, ensuring compliance with GAAP standards, and performing monthly bank reconciliations if assigned.

SALARY: $70,000 - $75,000

ESSENTIAL POSITION FUNCTIONS INCLUDE THE FOLLOWING:

• Coordinate and assist COC team review providers’ invoices, initial budgets, budget modifications to ensure reimbursement compliance and timely payments
• Follow up promptly and complete the budget modification process, notifying subcontractors as necessary
• Maintain healthy relationships with contracted providers, provide support to the subcontractor monitoring team as needed
• Review grant agreements for accuracy and facilitating disbursement of funds
• Work closely with Grant Manager and Contract and Procurement Specialist to draft and finalize sub-grant agreements.
• Review, prepare, and post API reports, ARB/ARC for COC payment as assigned
• Process COC YTD spending twice a month to ensure proper spending and timely notifying providers about match requirement and low spending
• Assisting on resolve complex payment and vendor issues
• Ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Perform monthly bank reconciliation for TCP account as assigned
• Update COC Manual regularly to ensure compliance with HUD
• Working with COC team on providers’ deliverables submission and review process
• Assist in reviewing HUD Environmental Reviews for newly funded projects and collaborate with DC Housing and Community Development for approval
• Review CoC program budget, grant dates at time of contracting, make sure all data are correct and reasonable
• Timely review and process CoC ACH payments and prepare CoC subcontract reconciliations
• Assist in monitoring providers' financial operations and report any concerns to the supervisor in a timely manner
• Assisting the completion and submission of all applications required documents from HUD by deadline
• Track the Management of Conditional Grant Award Process, update the grant execution status report promptly, and notify related parties
• Assist in reviewing HUD Environmental Reviews for newly funded projects and collaborate with DC Housing and Community Development for approval
• Coordinate with audit activity
• Assist and support the Chief Financial Officer as requested
• Assist with special projects as necessary
• Other duties assigned as deemed appropriate

MANDATORY REQUIRMENTS

EDUCATION AND EXPERIENCE

• Bachelor’s degreeinBusiness or Accounting or minimum 2-3 years accounts payable or related accounting experience. CPA preferred; Experience with federal contracts and familiarity with Uniform guidance regulations preferred.
• Bilingual candidates are encouraged to apply.

REQUIRED SKILLS AND ABILITIES:

• Advanced computer literacy and expertise with software used in a typical office environment, e.g., Microsoft suite of office products, Excel, Outlook, Word, and PowerPoint to create and maintain reports and logs
• Excellent communication skills, to include ability to communicate clearly in writing and verbally to a wide range of audiences (customers, co-workers, managers, the public, stakeholders, etc.) face-to-face, virtually, or via telephone or other communication devices to elicit information
• Advanced understanding of accounting principles and procedures.
• Strong data entry and general math skills

• Ability to operate basic office equipment 
• Outstanding organizational skills and ability to effectively prioritize and multi-task

• Must be able to identify and resolve problems in a timely manner
• Must be able to gather and analyze information skillfully
• Must have great listening skills and the ability to work with well with people at various levels inside and outside of TCP
• Ability to work independently and function well as part of a team

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Ability to exhibit manual dexterity to dial a telephone, operate a computer keyboard and handle paper documents
• Ability to enter data and/or information into a computer
• Ability to understand written and/or oral instructions
• Ability to read a computer screen and printed materials with or without vision aids
• Physical ability to bend, stoop, climb stairs and reach overhead
• Prolonged periods of sitting at a desk and working on a computer

APPLICATION PROCESS

• Apply for this position through the TCP career centerRecruitment (adp.com)
• Your response to this job announcement may be considered for other similar available positions within The Community Partnership.
• No phone calls.

TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.

The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.

 If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 307).