Community Shelter Board (CSB) seeks a non-exempt, full-time Senior Accountant. We are an award-winning non-profit organization leading a community effort to make sure everyone has a place to call home. We are seeking an experienced accountant to join our friendly finance team. The Senior Accountant’s primary responsibilities are to assist with the following:

• financial management activities of the agency,
• preparation of monthly and quarterly financial statements, funder reports, and invoices,
• maintaining CSB’s system of internal controls,
• performing monthly and quarterly analytics to ensure the accuracy of accounting system data and
• annual financial statement audit.

This full-time position offers the opportunity to work in a fast-paced environment. Multi-tasking, superior numeric skills, prioritizing, and attention to detail are key.

CSB offers a competitive salary and a highly unique benefit package:

• Health, dental & vision insurance
• Employer-funded flexible spending accounts
• Life insurance
• 401(k) plan with up to 10% employer contributions
• Lifestyle spending account for personal growth
• 4 weeks paid time off
• 10 paid holidays
• Hybrid work environment
• Healthy work/life balance
• Free parking
• Strengths-based culture
• Active diversity, equity, and inclusion program
• Dynamic leadership development program

BASIC FUNCTION

This position is responsible for operational, financial, and accounting management in accordance with generally accepted accounting principles for not-for-profit agencies.

EFFECT ON END RESULTS

This position is primarily concerned with achieving the organization's goals by ensuring sound, accurate, and timely accounting and reporting of financial data for the long—and short-term future of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists in the financial management activities of the agency. Accountable for accurate and timely recording of accounting transactions, preparation and submission of all required reports, and maintenance of CSB’s system of internal controls.
  • Obtain a clear and complete understanding of CSB’s accounting system, banking, housing, fundraising software, and payroll software.
  • Creates reports using the accounting system report writer for ongoing use in meeting funder and agency requirements. Trains other staff in the use of the reports. Maintains an inventory of active reports and report formats.
  • Oversees and contributes to the regular operation of accounting activities and transactions.
  • Reviews and posts accounts payable invoices entered into the accounting system on a daily basis or as needed.
  • Posts grants payable, DCA payable, UFA payable, and housing payable sessions that other finance members have reviewed.
  • Performs weekly cash flow analysis report before weekly check runs to ensure sufficient cash on hand.
  • Coordinates the entry of cash disbursements between themselves and the Accounts Payable Accountant.
  • Coordinates processing of UFA invoices so that ACHs are released by the deadline, and revenues are recorded in the accounting system.
  • Upon approval of check runs for electronic payments, release ACH import files in the online banking system for GP vendors, AP vendors, housing rental assistance vendors, and utility allowances.
  • Regularly monitors and reconciles transactions posted to the HUD bank account.
  • Reviews weekly cash receipt transactions entered in the accounting system by the Staff Accountant.
  • Acts as backup for positive pay upload to the online banking system after each check run.
  • Prepares bi-weekly payroll entries and allocations, including running various supporting ADP reports, summarizing all payroll costs, and charging those costs to various funding sources.
  • Prepares and/or reviews monthly journal entries, including but not limited to revenue recognition, deferred revenue, and other entries as needed.
  • Assists with reconciling general ledger, accounts receivable, and accounts payable balances with other accounting records.
  • Reviews and posts necessary corrections identified by the Staff Accountant’s monthly reconciliation of pledge receivables between our fundraising software Raiser’s Edge and our accounting software MIP.
  • Monitors grants receivables by conducting monthly reviews of the aged receivables reports and requests the Grants Director to follow up with funders on over-due invoices.
• Assists in preparing monthly and quarterly financial statements and other reports, including funder reports, invoices by their due dates, and other project and funder reports for staff and management as required. Quarterly and monthly financial reports are due by the 30th day of the month following the month's or quarter's end.
• Performs monthly and quarterly analytics to ensure the accuracy of accounting system data.
  • Monthly review of project financial reports that are distributed to project leads.
  • Collaborates with the DCA Program Manager to reconcile discrepancies between our HMIS software and accounting system.
  • Quarterly analysis of revenue to ensure correct coding, restriction assignment, and fund allocation status.
  • Update and reconcile DCA and GP tracking sheet variances to ensure proper coding for various projects and funding sources.
• Supports the Grants & Compliance Director regarding funder invoicing and leverage reports when needed.
• Assists in the annual financial statement audit, including but not limited to coordinating year-end close of accounting records, recording of year-end accruals, depreciation, and other year-end entries as needed, reconciling certain designated accounts as of the end of the fiscal year, leading the preparation of banking confirms and preparing other account confirmations in addition to compiling documents and supporting schedules required by the date specified by the external auditors.
• Enters the annual budget and all budget amendments in the accounting system.
• Reviews and analyzes funder code activity in MIP to ensure correct usage of funds.
• Assists with managing banking activities, including setting up company ACH IDs and reviewing and monitoring cash flow and transfers. Ensures bank transfers are executed in accordance with agency needs, monitors positive pay and ACH exceptions, and follows up on outstanding checks.
• Creates and maintains monthly insurance benefit allocation spreadsheets. These include health, dental/vision, short- and long-term disability, and life insurance.
• Maintains fixed asset inventory for the Van Buren Shelter and conducts annual inventory.
• Assists in establishing and maintaining CSB’s system of internal controls.

OTHER FUNCTIONS

• Assists with preparing public and private grant data analyses and reports.
• Provides backup staffing for Staff Accountant and Accounts Payable Accountant
• Other duties and projects, as requested.
• Contribute to an atmosphere of dignity, respect, and diversity, and adhere to CSB’s Code of Conduct. Ensure equal treatment of others regardless of race, religion, color, national origin, ethnicity, ancestry, sex, sexual orientation, gender identity and expression, age, disability, veteran status, familial status, or socio-economic status.

KEY LEADERSHIP COMPETENCIES

• Widely trusted and seen as a direct, truthful person.
• Spends time and the time of others on what’s important, creates focus, and zeros in on critical areas.
• Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Makes quick and timely decisions, sometimes under tight deadlines and pressure.
• Understands how to create efficient workflow; can simplify complex processes to get things done.

SKILLS, KNOWLEDGE, AND ABILITIES

• Knowledge of generally accepted accounting principles.
• Knowledge of functional aspects of accounting departments, including accounts payable, payroll and accounts receivable
• Working knowledge of automated accounting systems, well-developed financial analysis capabilities, and demonstrated ability to manage computer operations and applications.
• Knowledge of financial institutions and related cash management procedures and practices.
• Ability to independently assume responsibility for projects and processes assigned within the Finance department.
• Excellent communication skills, both oral and written.
• Demonstrated ability to accurately attend to detail.
• Strong analytical and reasoning abilities.
• Superior numeric skills.
• Accounts payable, payroll, and/or other finance/accounting experience necessary.
• Proficiency in MS Office (Word/Excel/Access/Outlook) is necessary. Experience in using computer networks, e-mail, and the Internet is necessary.

PHYSICAL OR MENTAL DEMANDS

• High energy level, comfortable performing multi-faceted projects in conjunction with normal activities. Comfortable in a fast-paced environment.
• Ability to establish credibility and be decisive but able to recognize and support the agency’s needs and priorities.
• Quick learner – able to grasp and oversee all finance administration
• Well-developed interpersonal skills: ability to get along with diverse personalities; tactful, mature, and flexible.
• Ability to multi-task and maintain/oversee multiple projects simultaneously.

MINIMUM QUALIFICATIONS

• Congruence with agency mission and values.
• Five years of experience in an office setting.
• Five years of related accounting work experience required.
• Experience working in a not-for-profit setting is strongly preferred.
• Valid Ohio driver’s license, proof of automobile insurance, and pass a criminal background check.

Community Shelter Board is an Equal Opportunity Employer and conforms to all applicable employment practices. We strongly encourage diverse applicants to apply.