Job Summary

The Proposal Development Specialist for Bon Appétit Management Company will primarily support the Proposal Manager and proposal team on the development of new and rebid business proposals and other corporate-level project management and administrative activities as assigned. We’re seeking a candidate with strong project management experience, excellent written and verbal communication skills, and an eye for design. Experience using InDesign and the Adobe Creative Suite is a plus, impeccable attention to detail the ability to juggle multiple projects under tight deadlines, and great organizational skills are a must.. Someone with project management or administrative support experience, who enjoys organizing people and projects, is a capable proofreader and has an eye for design would be a strong contender. This position reports to the Proposal Manager and can work remotely.

Essential Functions and Responsibilities:

· Work collaboratively with the proposal team and regional operations teams on the planning for and production of sales proposals

· Assist Proposal Manager throughout the proposal process from creation to final delivery of proposals, including formatting and submitting final digital proposals as applicable.

· Set up templates for sales proposals under the direction of the Proposal Manager.

· Schedule proposal kickoff and follow-up meetings.

· Join all proposal group calls and take notes.

· Create task grids for each proposal and follow up with key stakeholders on deadlines.

· Coordinate production schedule under the direction of the Proposal Manager and review and update production processes as needed.

· Quality control of proposals including "fresh eyes" proofread of proposal content and formatting review as assigned.

· Maintain clean and safe work environment; perform job safely.

· Other duties may be assigned.

Education and Experience:

· BA or BS degree and 2-3 years professional experience in project management or administrative assistant role. Candidates with an equivalent amount of work experience will also be considered.

· Strong written and verbal English language skills.

Qualifications

· Understanding of advanced features of Microsoft Word and PowerPoint, and experience with Teams and Excel.

· Experience with or desire to learn about additional Adobe Creative Cloud products such as InDesign, Illustrator and Photoshop as well as Qvidian.

· Ability to juggle multiple projects under tight deadlines while maintaining attention to detail.

· Strong written and verbal communication skills as well as strong editing, grammar, and punctuation skills.

· Strong self-motivation to complete projects at a high degree of excellence.

· Demonstrated success working without direct oversight and ability to work well in a team setting.

· This role will work with a wide variety of regional and corporate leadership as well as on-site operations teams so strong interpersonal communication and diplomacy skills are essential.

· Organized, detail-oriented, and process-oriented.

Physical Demands:

· The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

· Ability to work at a computer for most of the day, with appropriate breaks

· Ability to lift and move up to 30 lbs. and push and pull carts up to 100 lbs.

· Ability to assemble and package proposals for shipping.

Work Environment:

· The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the associate is...

· Working at a computer at home for most of the day, with appropriate breaks

· Communicating with colleagues, including the company’s senior leadership, by phone, email, or in person.

· Assembling and packaging proposals for shipping, which includes placing paper into binders in a specific order, wrapping and packing binders, and lifting boxes up to 30 lbs.