The candidate needs to be able to work well in a fast-paced environment and care about making a difference in the lives of seniors and adults with disabilities. The Accounting and Scheduling Assistant is responsible for managing client billing and employee payroll, accounts receivable, accounts payable, assist part of clients’ schedules by matching proper caregivers, and perform other duties as needed.

Duties:

• Approve caregivers time sheet, create and export payroll report
• Prepare, verify the information is correct on invoices and send invoices to clients
• Timely submit payroll, invoice summary report and account receivable aging report
• Account reconciliation and adjustment, research discrepancies whenever are needed
• Maintain accurate financial records and monitor accounts to ensure that customer payments are up to date
• Maintain a filing system for all financial documents
• Ensure the confidentiality and security of all financial, clients’ and employees’ files
• Assist with client scheduling and caregiver staffing
• Enter client and caregiver information into software system
• Document properly and update promptly to the team, client and responsible parties
• Answer telephone, welcome walk-ins in a warm & professional manner
• Perform other related duties as required

Qualifications:

• Bachelor’s degree in Accounting or related field

• Have accounts payable, accounts receivable experience

• Ability to work effectively in a team environment

• Attention to detail and ability to meet deadlines

• Friendly and cooperative work style and is dedicated to getting the job done well

• Motivated, have good work ethic, reliable, honest, ethical

• Ability to work efficiently, multitask, stay focused with interruptions.

• Good time management skills and able to prioritize

• Possess excellent customer service skills

• Strong ability to communicate clearly and effectively with people from diverse cultural background.

• Willing to take initiatives and good at problem solving

• Good computer skills.

• Typing speed: minimum of 60 wpm

• A positive and healthy attitude towards clients, staff and the agency

Job Type: Full-time

Pay: $26.00 – $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday