Program Coordinator

The Program Coordinator has the overall responsibility for administration, direct supervision, planning, and community relationships within their designated after-school program. The Program Coordinator facilitates the provision of services for students, families, and the community through guidelines and expectations set forth by the agency and/or federal grant initiatives. 

• Purchase program supplies, materials, and food according to agency standards.
•  Recruit program participants to meet agency expectations.
• Select age-appropriate programming to meet Completely KIDS mission and stated requirements.
• Apply and integrate current youth development research and best practices into program planning. 
• Create positive relationships with the youth and families.
• Respond to individual needs of each youth, including those with special needs, while recognizing cultural, social, and environmental factors that may affect the development and behavior of youth.
• Engage youth in a variety of activities that foster the physical, cognitive, social and emotional development of youth.
• Ensure program is operating at an adult to child ratio in accordance with agency standards. 
• Work with Director of Community Services and Community Resource Manager to establish community partnerships to strengthen the program on a regular basis.
• Work with parents, school staff, and youth on behavior modification and meeting the needs of families in accordance to agency standards.
• Follow health and safety guidelines established by the agency.
• Provide youth and families with donations and resources as needed.
• Show flexibility with regard to work schedule in order to best meet the needs of youth and families.
• Maintains an orderly, safe, and clean work environment. 

• Monitor and manage program budget.
• Ensure compliance of agency guidelines and grant/partnership requirements.
• Assist with grant writing and reporting as required.
• Maintain data accuracy including data maintenance and entry into appropriate databases in accordance with agency standards, including all agency and grant reporting.
• Attend and participate in agency and community training opportunities and meetings as requested.
• Maintain and update succession plans and safety plans annually.
• Follow up on all written and verbal communications within 24 hours.
• Conduct routine program evaluations in accordance with agency policy.
• Work with agency employees to build partnerships and maximize program budgets to enhance all agency programs and initiatives.

• Direct, plan and coordinate the work of assigned staff including supervision, evaluation and training.
• Ensure there is adequate and qualified staff to carry out the agency programs and services.
• Responsible for the selection, hiring, development and discipline of appropriate staff.

• Maintain a Completely KIDS presence in the on-site and community as requested. 
• Identify, establish, and/or maintain relationships with community partners.
• Have regular formal meetings with principals or school staff as required
• Establish and maintain regular contact with children’s family/guardians
• Develop respectful relationships with persons from a variety of cultural and socioeconomic backgrounds
• Develop respectful, professional relationships with coworkers, school personnel, and community partners to enhance programming and opportunities for youth and families
• Conduct community presentations as required

Responsibilities:

• Develop and implement youth programs in the area
• Coordinate program activities and events
• Supervise program staff and volunteers
• Ensure program goals and objectives are met
• Manage program budget and resources
• Collaborate with community partners and stakeholders
• Provide regular program reports to management

Requirements:

• Must be at least 19 years of age and must meet ONE of the following requirements:  Hold a bachelor’s degree from an accredited college or university in early childhood education, education, or child/youth development;  Hold a bachelor’s degree from an accredited college or university and at least six credit hours in early childhood education, education or child/youth development.
• Have an associate degree from an accredited college or university in early childhood education, education or child/youth development.
• Have a Child Development Associate Credential
• Have successfully completed six credit hours or 36 clock hours of Department-approved training in administration, early childhood education, education, or child/youth development. Business courses may be included, not to exceed one-half of the credit or clock hour requirements; or have a high school diploma or GED AND 3000 clock hours of verifiable experience in organized group activities for school-age children as indicated by a positive reference from a former employer or supervisor. 

• At least 2 years of direct service experience working with at-risk youth and families.
• 1-2 years supervision experience.
• Reliable transportation, valid driver’s license and insurance that meets agency requirements. 
• Active involvement in community organizations or coalitions.
• Experience with program design.
• Bilingual (Spanish/English) preferred.