Position Overview:

The Project Coordinator (PC) supports the administrative needs for the MMIS TEAM., The PC must be able to communicate clearly and concisely with diverse audiences, in both oral and written contexts, and should be comfortable giving and receiving feedback to the ACIO, IT Program Leads, and other support contributors from other organizations.

In addition, the PC must be familiar with project coordination, taking initiative, and executing the project administration deliverables in support of the team with onboarding activities, including the HR paperwork coordination, IT needs and coordinating the activities of various team projects.

The competencies critical to this position include organizational skills, keen attention to detail, and the ability to get the job done by doing it independently or with a team.

Need to be able to roll up their sleeves and do what is necessary.

This is not a project management role, this is a hands on multi-tasking role for someone who likes to be busy all the time and thrives in a high pressure role and can identify and proactively recommend solution, meaning has excellent ability to analyze and prioritize activities that need to be done.

Detailed List of Duties and Responsibilities:

Meticulous attention to details and excellent documentation organizational skills.

Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.

Coordinates conference calls and meetings for multiple teams/projects using OUTLOOK; presents meeting agendas and records meeting minutes as needed or follows up on and reviews meeting minutes recorded by team member, Must be expert in EXCEL, WORD and POWERPOINT!

Financial responsibilities including invoice management, requesting funds for upcoming expenses, managing financial requests through creation, signature, and budget tracking.

Maintain a working relationship with the Help Desk, Asset Management, and the Desktop team to ensure timely and accurate completion of open requests from the project teams.

Flexibility to manage strategically and tactically given the situation tasked with.

Qualifications:

Ability to develop and maintain effective relationships with management, business users and project team members.

Ability to interact effectively with technical personnel and with a wide variety of technical resources.

Excellent oral and written communication skills, and presentation skills.

Ability to assess priorities and operate in a flexible manner to meet the dynamic needs of the team.

Ability to work independently and process quickly, independently prioritizing work activities.

Job Requirements

Bachelor’s degree or equivalent

Minimum (5) five years of Information Technology project experience

Experience with preparing meeting notes and coordinating activities for large executive meetings.

Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint.