Job Title: Administrative Assistant III

Duration: 12 months

Location: Richland, WA 99354

Description:

Principal Accountabilities

· Maintain documents in accordance with recordkeeping requirements.

· Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures.

· Monitor all department personnel qualifications to ensure qualifications are properly maintained.

· Facilitate new department staff on-boarding (e.g. supplies, equipment, office orientation), schedule performance appraisals, and prepare personnel-related paperwork/records (e.g. SSIS, ERCS).

· Prepare various reports, correspondence, and presentations often of a confidential nature and for key audiences including senior management and the board.

· Provide office management and administrative support for the department.

· Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner, answering all questions as able as a first point of contact.

· Distribute department mail and faxes daily, monitoring for items of a sensitive nature (e.g. Department of Labor allegations) and alerting appropriate staff in a timely manner.

· Maintain office supply inventory and place special orders within budget or as approved.

· Coordinate department facility and equipment needs (e.g. office furniture, printers, work orders).

· Serve as department subject matter expert for AR system. Generate ARs, prepare weekly reports and track all actions to timely closure. Coordinate dispositioning of AR-CF CRs.

· Design and maintain the CF Corporate SharePoint site.

Required Education and Experience

· Requires a high school diploma or GED with a minimum of five years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.

· Record of professional development to enhance the skills and knowledge for responsibilities assigned e.g., courses taken related to job enhancement or career growth).

· Ability to prepare documents utilizing Microsoft Office programs, and Client’s information management tools (Word, Excel, PowerPoint, and Action Tracking).

· Knowledge of general to advanced office management techniques including but not limited to, spelling, grammar, punctuation, and use of standard office equipment.

· Proper professional office etiquette.

Desired Education and Experience

Knowledge in the use of Asset Suite and SharePoint.

Job Types: Full-time, Contract

Pay: $21.04 - $24.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistant: 3 years (Preferred)
• Asset Suite and SharePoint: 2 years (Preferred)
• Microsoft (i.e., Word, Excel, PowerPoint, Outlook, Access: 2 years (Preferred)

Work Location: In person