20 Administrative Assistant Jobs in Poughkeepsie, NY
Comunilife is Hiring an Administrative Assistant Near Poughkeepsie, NY
Comunilife's Life is Precious program is expanding it services to Poughkeepsie and Yonkers and is looking for an experience Administrative Assistant to support our team.
The Administrative Assistant is responsible for the office administrative functions program including maintaining and filing all client file documents, work orders for program sites, updating the program directory, answering telephones, and typing memorandums. The Administrative Assistant adheres to the office protocols including, procurement, and petty cash policies; orders program and office supplies, prepares and maintains related program Office reports/records. In the absence of the Assistant Vice President, the Administrative Assistant reports to the Program Coordinators. is expanding to Yonkers and Poughkeepsie. This position is eligible to participate in our generous benefits and paid time off package. The pay rate for this position is from $17.00 to $17.30 per hour based on 40hrs a week or $36,000 a year.
Essential functions:
- Screen all incoming calls and respond to routine inquiries.
- Prepare minutes of meetings, notices, special reports, correspondence, and packaging of
resource material as required, for various program activities. - Adhere to all policies including procurement, and petty cash custodian.
- Establish and maintain organized filing systems that record all contracts, program files,
correspondence, documents, and reports. - Assist in material preparation and logistics for program meetings.
- Update and maintain various on-site program files and mailing lists. Maintain client
documents in an organized manner. - Review, sort, distribute and respond to daily incoming mail for the Assistant Vice President
and all staff. - Prepare transmittal office supplies and purchases. Follows Comunilife procurement and petty
cash procedures. - Maintain and track program work order activities.
- Prepare the purchase orders for program and office supplies, as needed and client needs as
directed by the Assistant Vice President. - Operate a computer to enter, retrieve, review, or modify data; utilizing word processing,
database, and software programs. - Performs other duties as assigned.
Qualifications:
Minimum High School Diploma with strong computer skills; Familiarity with Microsoft Word, Excel,
and other commonly used software required. Experience working in programs with youth clients is
preferred.
Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Job Summary
Full Time
Social & Legal Services
$45k-56k (estimate)
12/09/2022
08/25/2024
comunilife.org
BRONX, NY
200 - 500
1989
ROY MITHU
$10M - $50M
Social & Legal Services
Related Companies
About Comunilife
For 30 years, Comunilife (started in 1989) has been committed to improving the quality of life and creating a healthier tomorrow for New Yorkers with special needs in the Hispanic and broader communities, by providing culturally competent health and human services and a continuum of affordable and supportive housing. In 2017, Comunilife met the needs of more than 2,100 low-income and vulnerable New Yorkers. Roughly 90% of our clients have incomes below the federal poverty line; 90% are African-American or Latino; and 50% have Spanish as their primary (or sole) language. All struggle with profo...und challenges, i.e. chronic homelessness; HIV/AIDS and other major medical issues; serious mental illnesses and substance abuse. Comunilifes affordable and supportive housing programs address the need for safe, affordable, service enriched housing for a low-income population that has difficulty maintaining stable housing. A majority of our housing clients have a history of homelessness and/or long-term hospitalizations. Many are living with mental illness, HIV/AIDS and other chronic illnesses. Comunilife has 1806 apartments/units in 10 supportive residences, 3 low-income apartment buildings and 981 scatter site apartments in the Bronx, Brooklyn, Queens and Manhattan. Our Medical Respite program provides short-term supportive housing and case management services to multiply-challenged patients leaving hospital care without a viable home in which to recuperate. Comunilife is a leader in the field of Latina adolescent suicide prevention. Our Life is Precious Program, which is celebrating its 10th anniversary in 2018, provides non-clinical services to girls ages 12 to 17 in the Bronx (2008), Brooklyn (2009) and Queens (2015).Activities include academic support, creative arts therapies, music lessons, wellness activities and concrete family services, are designed to reduce the risk factors associated with Latina adolescent suicide.
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