We are an exciting, growing, fun, and fast-paced company. We are seeking a friendly, detail-oriented Administrative Assistant who will oversee all administrative duties in our office and ensure the office is running smoothly. The position is on site 4 days a week in Columbia, MD.

Responsibilities :

• Greet visitors and determine whether they should be given access to specific individuals.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Maintain office and kitchen supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Scanning/logging checks as assigned by Finance dept.
• Knowledge of Excel and Microsoft Office
• Coding invoices and sending to AP Team
• Understanding layout of office/coordinating office hoteling
• Working with building management on day-to-day activities/issues
• Tidy office / conference rooms before & after meetings / events
• Assist the events team with planning and execution including set up and clean up
• Coordinate lunches for groups and executives
• Other responsibilities as assigned

Qualifications:

• Exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office