Job Description - Duties

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a great opportunity for someone who enjoys multitasking, problem-solving, and working in a fast-paced environment.

Responsibilities:

• Manage client referrals and coordinate admissions.
• Process and manage efaxes-follow up on orders.
• Manage client orders-follow up on orders.
• Performs secretarial duties, which include, but not limited to answering phone calls, filing, sending and receiving fax messages and delivering messages.
• Assists with the hiring process for direct care staff.
• Process new applications as well as run backgrounds and gather additional information as needed.
• Maintain computer files, verify and enter information in EMR.
• Interact with administrative staff to perform daily functions efficiently.
• Respond to routine and non-routine inquiries, assisting in researching and resolving issues.
• Performs secretarial duties, which include, but not limited to answering phone calls, delivering messages and sending and receiving fax messages.
• Tracking and maintaining all medical records for clients
• Completing all requests for client medical records by insurance companies, families, or other entities
• Communicate with hospitals for medical record request and notes from client’s hospital visits
• Responsible for processing and maintaining all requests for release of information
• Performs other related duties and responsibilities as deemed necessary.

Skills

• Ability to work independently and prioritize tasks effectively
• Ability to quickly learn and adapt to computerized systems used for administrative tasks
• Proficiency in using phone systems to handle incoming calls professionally
• Experience working in health care is preferred but not required

If you are an organized individual with excellent communication skills and the ability to prioritize tasks effectively, we would love to hear from you. This is a full-time position offering competitive compensation and opportunities for growth within our organization.

Please note that only qualified candidates will be contacted for further consideration. Thank you for your interest in joining our team!

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Minneapolis, MN 55441: Relocate before starting work (Required)

Work Location: In person