We are seeking an experienced Executive/Personal Assistant to join a distinguished studio and collaborate closely with a busy director, producer, and media entrepreneur. This role offers a unique opportunity to become an integral part of a dynamic executive's operations within the entertainment/ digital media industry, encompassing brand collaborations, filmmaking, and philanthropy. This is a dynamic role that requires someone highly organized and experienced with a passion for being a right-arm C-Suite Level Assistant. You’ll work autonomously to problem-solve daily needs and work cross-functionally across your Executive's businesses from podcast production, Major Motion Picture productions, and work collaboratively with all inside and outside contacts. It's important that you are truly happy to take on whatever is necessary, from the big projects to the small errands, across the scope of being a personal assistant to a business focused EA.

We are looking for someone with a minimum of 5 years of experience who has supported a similar media or entertainment professional or actor.

Responsibilities:

• Provide dedicated support to the Principal across both professional business projects and personal/family life.
• Handle very heavy scheduling and appointment setting across internal and external teams, acting as a gatekeeper and main point of contact for your Executive.
• Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.
• Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.
• Book extensive travel arrangements, paying special attention to preferences. You'll help book and manage travel for the family and support staff/crews.
• Lead administrative support for the Chief Executive, involving creative problem-solving and organization-wide communications.
• Handle heavy personal requests and projects, helping with family and house tasks when needed to seamlessly integrate between personal and business.
• Drive projects, supervise timelines, and ensure successful deliverables while navigating intricate challenges.
• Foster and maintain relationships with the team across physical office locations and residences.
• Flexibility to work in a hybrid environment, including travel to on-set locations, as well as to the executive's residence.

Qualifications:

• Proven experience as an Executive Assistant/Personal Assistant to an entertainment c-level executive, celebrity/actor.
• You must have prior experience working as a Production Assistant or Personal Assistant on set with major tv or film productions ( Required)
• Very skilled relationship builder with superior communication and collaboration skills, adept at managing complex interactions and aligning various entities.
• Substantial experience working with Creative Executives, particularly in the entertainment sector and working on set, showcasing the ability to oversee multiple moving parts and predict requirements.
• Strong negotiation skills and a track record of successful vendor management.
• Problem-solving mindset, particularly in undefined situations, characterized by innovative thinking.
• Strong team player, capable of managing upwards and collaborating across all levels.
• Kind, honest, and humble - overall, you have a positive outlook and possess an unwavering optimistic attitude with a passion for helping others!

Salary Range is $90-100K base plus bonus eligible and great medical/health benefits and 401K