The Office Administrator will have a genuinely warm and upbeat personality with stellar organization skills and attention to detail. We’re looking for a candidate to create the best experience in our office for both clients and employees.

Primary Duties and Responsibilities

• Maintain the front desk during the normal business hours of 8:00am - 5:00pm, M-F.
• Welcome all guests and employees with a smile and be ready to assist them.
• Coordinate security clearance for the building.
• Answer and route all inbound calls during business hours.
• Ensure the suite is presentable at all times, including light cleaning/maintaining the office.
• Act as our office liaison to the building.
• Assist executive leadership with booking travel arrangements, managing expense reimbursements, setting up meetings and lunches.
• Distribute all mail and packages daily, both incoming and outgoing.
• Restock the kitchen and supply rooms, create a backstock and a supply ordering process
• Setup new hire desks, create nameplates and maintain office floor plans
• Maintain the front door, answer all Ring notifications
• Assist with company sponsored events, such as invites, ordering food, beverages, budget etc.

Position Requirements

• High school diploma required.
• Exceptional time management and organizational skills with a consistent eye for detail.
• Strong office management/administrative experience
• Proficient in MS Excel and MS Word.
• Strong event planning experience.
• Excellent interpersonal and communication skills.
• Outstanding ability to learn quickly, execute swiftly and accurately in a fast-paced environment.
• Highly motivated and engaged, able to work flexibly individually as well as in a team environment.
• Required to stand/walk/sit, and lift up to 25 pounds.