We are looking for a dedicated individual who is detail oriented, organized, enjoys having their hands in multiple things at one time, and is a self-starter. If this is you, we would love to speak to you. Please send your resume and cover letter highlighting those things.

Below is a detailed list of responsibilities we are looking for someone to do in this position. We will review resumes/cover letters and begin setting up interviews soon.
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Responsibilities

• Project Setup

• Contact client within 5 business days of receiving new projects from sales

• Introduction, request site address and project schedule, project commencement and completion dates, and status of project
• Review and highlight new project contracts for pertinent information

• Site Access requirements

• Safety requirements

• Installation requirements
• Upload approved submittal documents to SIM Pro along with other docs required

• Save copies of relevant documents to correct Drive folder

• Prepare and Send site access and safety documents to client

• Ensure all projects have red/yellow folders with the appropriate information and documentation and are filed

• Ensure all installation folders in Google drive are organized and in the appropriate folders

• Ensure all site access, safety paperwork, drug testing letters and background check information requirements are completed and sent to the client per project requirements within 24-48 hours of request
• Project Progress/Ongoing

• Facilitate the Count, Order, Track, and Receive weekly material inventory based on schedule from IM

• Track Work Order Progress for Installers(ORM’s, Highlighted drawing, Photos)
• Project Closeout

• Combine O&M manual documents (cover letter, table of contents, warranty, certification, drawings)

• Start application for Master Label and LPI Certificate

• Send client complete O&M manuals as needed

• Send client electronic survey as needed

• Archive red/yellow completed projects are removed from installation filing cabinet as needed and contain highlighted drawing and filled out completed project checklist.
• Safety and Maintenance

• Revise and maintain safety equipment logs as needed

• Maintain rental equipment logs as needed

• Monitor, and Maintain vehicle maintenance, and the logs as needed

• Revise and maintain inspection logs as needed

• Order new safety equipment for installers per Installation Manager request

• Ensure all installation vehicles are registered and tagged in appropriate state as needed to include updated registration copies and insurance cards are in the vehicles

• Ensure vehicles include photo binders, training binders, IM manual, LP codes, SDS logs, and First aid kits
• Training and Safety

• Ensure safety training certifications is up to date and/or provided for installers as needed

• Ensure equipment operating certifications are up to date and or provided for installers as needed

• Track safety trainings for installers and schedule and coordinate trainings with IM using safety training program and training matrix

• Assist in coordinating safety training per the safety training program binder
• Administrative

• Process all general HR paperwork and send to home office

• Review benefits enrollment info at 45-60 days with employees, collect documents from employees, and send to home office by specified deadline

• Coordinate with IM on Installer time off requests and track accordingly on schedule

• Review receipt reports and reconcile with installer receipts before uploading to receipt folder for home office each week

• Collect and Track checklists for material checks, safety checks, and vehicle checks

• Assist IM in pre-screening applicants for open positions

• Complete Orientation training for new hires

• Order new hire safety equipment, and uniforms

• Assist with displaying Schedule from IM in designated areas around the office

• Complete weekly jobs worked report

• Coordinate phone repairs/replacements
• Miscellaneous

• Administrative functions for the office and installation department as needed

• Order, distribute, and maintain office supplies, snacks, water/coffee, etc

• Receive and send mail and packages; distributing to appropriate offices

• Oversee cleanliness of office and ensure vendors are meeting requirements for cleaning
• Create and update reports for installation managers

• Ensure all MSDS, on-site photo books, code requirements are provided to each Crew Leader for each vehicle

• Other duties as assigned

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Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location