ADMINISTRATIVE ASSISTANT

Responsibilities:

• Organize, schedule, manage appointments for management.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Book travel arrangements for executives and visitors, domestic and international.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements and skills

• Proven experience as an Administrative Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Associates Degree, additional qualification as an Administrative Assistant or Secretary will be a plus.

Event Planning Requirements:

• Research team building activities and company gatherings.
• Discussing and confirming all event details, including the number of guests, food, decor, theme, and budget.
• Experience in event planning, design or a related field may be required.
• Excellent time management, attention to detail, and communication skills.
• Superb networking skills, customer service, and negotiation tactics.
• Strong multitasking abilities and the ability to function under pressure.
• A valid driver’s license.