Connexus Hub is a professional services firm that works with Government Agencies and Fortune 500 customers. Our team brings the innovation and agility of a small company along with the breadth and impact of a large firm. Our expansive range of capabilities allows us to tackle even the most complex of projects and mission needs — but it is our culture of creativity and passion that attracts the best talent, builds enduring client relationships, and leaves lasting impressions. We are looking for a Grants Management Specialist to support the Office of Human Services Emergency Preparedness and Response (OHSEPR), under the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF).

• Position Type: Full time, W2 salaried plus benefits
• Location: Washington DC minimum 3 days per week

Duties

• Provide high-level administrative support for the OHSEPR leadership.
• Perform administrative functions to assist OHSEPR Leadership and the OHSEPR Administrative Officers.

• Aid in reviewing complex office materials, reviewing, and editing incoming documents, conducting research, training forms, time and attendance reports, and other reports. Assist in creating domestic and international travel arrangements for the Operations Division.
• Plan for staff meetings and conferences; including gathering background materials, notifying participants, and coordinating facility selection and accompanying arrangements.
• Assist and prepare memos, letters, invoice files, and other documents for review and filing.
• Establish and maintain office records, processes, procedures, reference materials, SOP’s, and technical subject matter for filing.
• Use various office automation hardware and software to prepare memoranda, letters, and reports in final form or in rough draft as requested by OPDIVs.
• Provide a variety of assistance and guidance to subordinate support staff.

Requirements

• An associate degree and a minimum of three years of professional experience.

• Ability to plan, organize and coordinate office activities.
• Skill in operating computer hardware and software, phones, printers, copiers, and other office machines to carry out day to day work.
• Skill in performing duties of receptionist for an office, aiding walk-ins, answering phones, directing calls, taking messages, and announcing arrivals.
• Ability and professional skills to assist and communicate with internal and external executive and top management personnel respectfully and efficiently.
• Skill in the use of Excel sufficiently to analyze information and produce reports.
• Proficiency in the use of the Microsoft Office Suite.
• Possess the ability to coordinate and efficiently accomplish multiple tasks.