We are looking for a self starting responsible Project Coordinator to administer and organize all types of tasks, communications for projects, from simple activities to more complex plans. Project Coordinator responsibilities include working closely with our office staff to prepare and communicate comprehensive action plans, including resources, Subcontractors, fieldwork, time frames and budgets for projects. You will perform various coordinating tasks, like schedule along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

Work schedule within office will be 5 days a week. Coordinator will also be responsible for being on call after 5pm and on weekends for crews that may be in the field. Coordinator will communicate changes, progress and/or concerns on an afterhours project. Weekly average is 2 to 4 hours a week in afterhours communication.

Responsibilities for Coordinator

• Execute and maintain project management processes in the areas of project schedule, quality management, communications management, risk/issue management, and change management.
• Develop and maintain project schedules and calendars
• Facilitate team meetings, providing meeting minutes and action items where needed
• Write internal communications documents, including handouts and emails, to inform team members of important notices
• Enter new job assignments in the system including QuickBooks and Microsoft Office.
• Be the initial point of contact for clients.
• Communicate with clients to obtain paperwork, work authorizations, and information pertinent.
• Review materials created by others and offer suggestions for improvement
• Edit and approve the final versions of products, using company guidelines as a gauge
• Present progress and results of tasks to management and other interested parties in person or in digital format
• Conduct regular analyzes of processes and procedures, adjusting when necessary

• Track progress of jobs and ensure reports, pictures and invoices are current.
• Reviews cost analysis, reports, and invoices for customers.
• Ensure frequent communication with customers and ensure excellent customer service.
• Communicate with Subcontractors.
• Field work
• Perform other duties as assigned by Management.
• Build strong communication channels with Management
• Responsible for tracking project changes and producing updated schedules
• Ensure smooth communication within the field team and other cross-functional teams
• Available around the clock when there is a hurricane event

Qualifications:

• Bi-lingual - English/Spanish
• Strong attention to detail in evaluating the completion of various phases of a project
• Analytical skills to monitor progress of an undertaking and identify areas needing adjustment or improvement
• Critical thinking and problem-solving skills essential
• Willingness to manage multiple tasks at once and adhere to guidelines, budgets, and deadlines
• Basic computer skills, especially QuickBooks, email, spreadsheets, and presentation creation software
• Cooperative and communicative attitude with executive staff, managers, and employees
• Ability to clearly communicate, expressing requirements and expectations to a wide range of individuals
• Excellent written communication skills, especially in the English language
• Excellent organizational skills
• Demonstrated experience with verbal communications
• Leadership skills
• Ability to manage and negotiate with required internal and external organizations

All applicants must pass a background check and drug screen to be considered for employment.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• Health insurance
• Paid time off

Compensation package:

• Bonus opportunities

Education:

• Bachelor's (Preferred)

License/Certification:

• PMP (Preferred)

Ability to Relocate:

• Raleigh, NC 27615: Relocate before starting work (Required)

Work Location: In person