Office Operations Support Specialist

Location: New York, NY/ Chicago, IL/ Hybrid

Duration: 7-8 months with Possible Extension

Pay Rate - $31/hour on W2

Description:

Primary Responsibilities

Plan, coordinate, and schedule training sessions, workshops and events, prep speakers, and provide day-of event support.

Create session records, and perform data entry into internal systems and tools.

Manage and monitor virtual and in-person training sessions, ensuring participants have access to all required tools and resources.

Track and monitor enrollment, create attendee rosters, send reminder communications, pre-course work, calendar invitations, surveys, post-course communication, etc. per course requirements.

Book conference rooms, coordinate catering, and coordinate delivery of training supplies.

Manage Slack channel communications.

Implement best practices and standards to ensure consistency and quality across the entire portfolio of Sales Enablement programs.

Manage course evaluations and report program performance.

Run polls, breakout sessions and other tech experiences.

Coordinate with internal resources and third parties/vendors as necessary for the flawless execution of program deliverables.

Skills & Qualifications

Proven working experience in project management, event management, or project coordination.

2-3 years of related experience.

Outstanding attention to detail, highly organized, and excels in working independently and with a team.

Ability to assess priorities, manage multiple deadlines, and perform effectively in a fast-paced environment with little supervision.

Excellent oral, written, and presentation skills - confident communicator.

Ability to work under pressure.

Responds well to feedback.

Preferred

Experience managing, coordinating, or executing program sessions

In-person and virtual coordination experience