Description

Position: Office Assistant

Location: Sacramento - Headquarters

Schedule: 8:00 a.m. – 5:00 p.m. Monday – Friday 40 Hours, or Tuesday through Friday 32 hours

Compensation: $22.05/hour to $23.15/hour

The Cooperative Agricultural Support Services (CASS) is a Joint Powers Authority that assists in protecting and supporting California's agricultural industry and the consumers of its products by providing services and staff who fairly, impartially, and dependably carry out their work. 

 
This Office Assistant position resides in the headquarters office in Sacramento, CA. We seek an energetic, self-motivated front desk assistant who is committed to being a receptionist that enjoys being at the front desk and helping/assisting others.

Requirements

Under the direction of the Executive Assistant, as well as operating within established guidelines and procedures, the incumbent in this position provides various services depending on the need of the office. These services are but are not limited to:

• Perform Front Desk Reception Duties
• 2-3 years' experience as an administrative assistant/front desk
• Familiar with MS Office Suite, especially Outlook
• Experience making travel arrangements.
• Excellent verbal and written communication skills
• Open office at 8 am and close doors at 5 pm
• Greet and welcome guests upon arrival.
• Answer, screen, and forward incoming calls
• Assist the Executive Officer and Executive Assistant upon request.
• Process incoming and outgoing mail.
• Maintain calendar of the Conference Room
• Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and faxing
• Open to a long-term commitment

Assist the Finance Department

• Check Deposit Slips, prepare weekly, and send notifications
• Office Supplies
• Handle all requests from HQ and District Offices. 
• Maintain inventory of HQ stock
• Maintain all order logs 
• Handle travel Request for District Offices.
• Handle claims
• Process travel advances

Assist the Human Resources Department

• Creating Employee Badges
• HR Filing to EE files, current and terminated.

Requirements

• Work Hours: 8:00 a.m. – 5:00 p.m. Monday – Friday 40 Hours, or Tuesday through Friday 32 hours
• High school diploma or equivalent; some college preferred
• Highly proficient in Microsoft Office including MS Outlook, Word, Excel; Zoom conferencing. 
• 3 years’ experience working in an office environment performing administrative functions. 
• Valid California Driver’s License and acceptable driving record.
• Ability to adapt to a flexible work environment
• Self-Starter and proactive 
• Excellent Oral and Written Communication skills
• Excellent Time Management and Organizational skills
• Ability to maintain confidentiality and handle conflict in a discreet and professional manner

Compensation

• 457(b) retirement with matching contribution
• Generous benefits package includes medical/dental/vision, Health Reimbursement Account (HRA)
• 13 paid holidays
• 16 annual leave days for years 1-3