CORA Services, a 2021 and 2023 TOP WORKPLACE in Philadelphia, is a fast-paced, growing organization with over 500 team members whose goal is to help children and families experiencing emotional, academic, and social challenges which impede their development and productivity, and we have been doing that for over 50 years.

We are seeking a passionate, dedicated individual to be a part-time, Administrative Assistant within our Community Services Division. This position is a 20 hour/week and will be responsible for providing clerical support to the Community Services Division, to ensure efficient functioning of the Division, as well as to provide Marketing and Communications support to increase visibility of programs.

Starting rate: $18.00/hour

Rate increases based on additional credentials and experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Uphold the mission, vision, and values of CORA Services, which includes valuing all individuals, supporting the individual’s potential for growth, and enhancing a pragmatic service system approach.
• Process reports and related agency business materials, memos, correspondence, etc., as assigned.
• Open, close, monitor and maintain Prevention Education cases in agency database, as well as WITS system.
• In coordination with Division Associate, manage enrollment of YouthCOR students in after school and summer programs, including ensuring accuracy and completion of all documents.
• Assist with compiling program statistics for Prevention Education and YouthCOR programs
• Attend Division meetings and develop an understanding of all programs offered within Community Services Division, in order to meet the marketing and communication needs of a vast array of services.
• Support communications, marketing and special events efforts, which may include the following:
  • Designing/creating flyers and other print materials
  • Disseminating information within Community Services around special events
  • Maintaining a social media presence, highlighting programs and accomplishments
  • Assisting with division events
• Format and print professional reports for supervisory review.
• Monitor and maintain organization of office supplies/forms (copying, creating intake packets, etc.) including maintaining inventory of office and program supplies.
• Create and maintain Shared Resource database.
• Attend meetings and record minutes as assigned
• Support with other inter-division projects as needed.
• Participate in all necessary interdisciplinary functions and meetings.
• Adhere to training requirements established by Agency or other regulatory entities.
• Perform other duties as assigned by the Division Associate/Director of PYD/Vice President of Community Services, as needed.

EDUCATIONAL REQUIREMENTS:

• High school diploma

EXPERIENCE/KNOWLEDGE/SKILLS:

• Data entry experience, preferably administrative background.
• Typing 60 wpm
• Demonstrated ability in a variety of computer programs, especially Microsoft 365 programs and Adobe Acrobat.
• Experience with graphic design programing (Canva) preferred.
• Attention to detail and ability to manage multiple tasks.
• Ability to establish and maintain effective working relationships with staff, clients and visitors.

BENEFITS:

• PTO
• 403b participation
• Warm and friendly environment

CORA Services Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religious creed, sex, national origin, age, disability or genetics.