About the College, School, or Department
The Office of the Vice President for Research & Innovation (OVPRI) creates an environment that unifies and advances Cornell's scholarship, research, and discovery through state-of-the-art core facilities, domain expertise, and partnership to enable innovation and impact. We leverage external funding and partnerships, enable interdisciplinary research, and ensure regulatory compliance. We collaborate to successfully translate and commercialize research through established and startup companies. We also provide administrative support for numerous interdisciplinary research centers, institutes, and laboratories. OVPRI is committed to the goal of inclusive excellence. Administrators, faculty, and staff are expected to contribute actively to fostering an academic workplace climate that is welcoming, supportive and creates a sense of belonging for all.
About Cornell University Communicators
Cornell communicators share a mission to enhance and preserve the university's brand and reputation as a top research institution and a leader in higher education, and to support and promote critical programs that serve the university's teaching, research, and public engagement mission.
Communication services are carried out through a matrixed organizational system in which University Relations houses the departments of News (Cornell Chronicle), Media Relations (pitching and servicing media requests), Brand (cornell.edu, multimedia production, brand management and governance), Strategic Communications (communications plans, key messaging, social media management), and Cornellians (digital alumni publication).
Communicators in colleges, schools, and units regularly collaborate with, and consult, University Relations departments. University Relations serves as a partner and resource for all college/unit communicators.
The overarching goals of Research & Innovation Communications align with OVPRI's three areas of responsibility, serving all of Cornell to: reduce administrative friction, Raise the reputation and profile of Cornell's research, and to increase the innovation impact of Cornell research outcomes and inventors.
The Opportunity
We are seeking a dynamic and detail-oriented Communications Administrative Assistant to join our team and contribute to our success. The Communications Administrative Assistant will report to the Executive Director and work closely with the Research & Innovation Communications Office and leadership. This role requires a proactive and organized individual who can provide high-level administrative support, manage complex inquiries, and assist with project tracking and communication efforts.
Key Responsibilities
Administrative and Operations Support:

• Provide high-level administrative support to the Executive Director, including scheduling complex, multi-party meetings, creating meeting materials, and handling confidential matters.
• Provide overarching administrative support to the R&I communications unit.
• Act as a primary contact for R&I Communications and respond to complex and non-routine inquiries.
• Process financial transactions and support unit budgeting and expense tracking.
• Assist in planning and drafting meeting minutes, compile and distribute materials, and manage office supplies.

Project Management :

• Track project plans, communicate goals, and resolve issues.
• Maintain project management tools and assist with day-to-day operations of the R&I Communications team.
• Support collaborative projects for the Executive Director and R&I Communications Clusters.
• Clearly communicate project scope, goals, and responsibilities to the team.

Communications Support:

• Assist with the creation and distribution of engaging materials, maintaining communications schedules, and coordinating events.
• Serve as a research resource and compile research and analytics to support reporting.
• Monitor social media platforms to foster community engagement and escalate concerns as needed.

Other Responsibilities:

• Participate in projects with occasional work responsibilities falling above or below current classification.

If you are an administrative professional with a knack for effective communication or formal experience in areas of communication, we encourage you to apply with your resume and cover letter. Be part of a collaborative and innovative team dedicated to advancing research and innovation. Join us in making a difference through research and innovation!
What We Need
All applications must include a resume and cover letter for full consideration.

• Associates degree and 2 to 4 years of relevant experience, or an equivalent combination of education and work experience.
• A great communicator (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service.
• Ability to work both independently and collaboratively as a part of a team in a professional office environment, working on multiple projects simultaneously.
• Highly proficient with software products including Excel, Adobe Acrobat, MSWord, Teams, and Outlook.
• Ability to maintain confidentiality of information and materials.
• Experience interacting and building productive relationships with high-level stakeholders, faculty, visitors, and organizational leaders.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Experience working with Adobe Creative Suite (InDesign, Publisher, Photoshop) or other similar design software suites is desirable. Familiarity and experience using project management tools to track milestones is a plus.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Pay Range:
$24.78 - $28.80
Remote Option Availability:
Hybrid
Company:
Endowed
Contact Name:
Brad Stock
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.
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EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.
2024-06-04