Intro:
At Cortland, you map the story of your success. We don't adhere to the status quo, we love outside industry perspective, and we thrive on exploring possibilities and reimagining solutions. As an innovative leader in multifamily, our high performance continues to drive exponential growth – and we invite you to join us on our journey towards real estate excellence. With tools and guidance to sharpen your skills, you can forge your own career path, love what you do, and let it show.
Job Overview:
As a Tax Team Administrative Assistant, you handle complex situations and multiple responsibilities while simultaneously managing long-term projects and the immediate needs of supervisor’s direct organizational functions, including scheduling, managing calendars, and overseeing invoicing.
Roles You Will Play:
The Right-Hand Person
Maintain meeting calendars, coordinate schedules, reserve conference rooms, and organize travel arrangements for the team.
Assist with day-to-day projects, departmental goals, and prioritization of professional and personal commitments. 
Represent the team internally and externally with utmost confidentiality. 
The Task Master
Manage administrative duties, including mailings, tax payments, organization, scanning, and document storage. 
Review and process service provider invoices, ensuring accuracy and timely processing, and track tax payment requests to internal teams. 
Maintain data integrity in accounting or tax systems, update tax filing trackers, and run necessary accounting reports. 
Upload and manage accounting and tax information on various service provider and investor portals. 
Support federal, state, and local tax filings and manage documentation, including certified mail records. 
Compile and prepare information for IRS audits, transaction due diligence, and financial statement audits. 
Log and track tax notices, submit expense reports, and provide general administrative support. 
The Communicator
Draft and prepare various communications, presentations, and meeting minutes. 
Liaise between internal and external parties on behalf of the team to streamline communications. 
Develop and maintain strong internal and external working relationships.

The Impact You Can Make
Your team is able to successfully achieve departmental and company-wide objectives thanks to all of your assistance in helping them achieve such lofty goals. 
Team meetings are expertly coordinated, communications are effectively transmitted, and everyday tasks just seem to flow more smoothly ever since you came on board.
Because of your close attention to detail and recommendations for improvement, the success rate for the projects you manage has never been higher! 
 
Building Blocks of Success:
2 years of experience as an Administrative Assistant for a fast-growing organization
High attention to detail and exceptional organizational abilities 
Self-starter with a positive attitude 
Ability to balance competing priorities while maintaining high organization and detail orientation 
Skilled in handling confidential and time-sensitive information 
Proven ability to meet deadlines 
Exceptional communication skills with diverse personalities 
Proficiency in Microsoft Office Suite, including advanced Excel proficiency 
Experienced in data management systems 
Outro:
At Cortland, we create, reimagine, and manage apartment communities for residents nationwide. Headquartered in Atlanta, GA, we have communities and regional offices all over the country, as well as overseas. From product design and procurement to general contracting and property management, we do it all – to make sure our communities are the perfect setting for living life to its fullest.

Our success is fueled by our belief in a better life – where hospitality is always a given, each detail is worth a second thought, and every open door is a new opportunity to go beyond expectations. We come to work every day to create possibilities for people – possibilities that translate into superior living spaces and experiences designed to inspire our residents, associates, and investors to live a better life focused on what matters most to them.
 
 
Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email or call (phone number removed).
 
Cortland is a drug-free workplace.
 
Cortland participates in e-verify to verify the employment status of
all persons hired to work in the United States.