Description

Position Title: External Affairs Events Manager

FLSA Classification: Full-Time; Exempt

The Country Music Hall of Fame® and Museum External Affairs Division

Company Overview: Located in the heart of downtown Nashville, the Country Music Hall of Fame® and Museum documents and interprets the history of country music—a musical genre and culture central to the identity of the city, the state, and the nation. Accredited by the American Alliance of Museums, the museum proudly combines subject expertise, ambitious research, and preservation of an unparalleled collection with expressions of creativity in music, art, and history. The museum collects artifacts that illustrate the evolving history and traditions of country music and provides diverse learning opportunities through educational programs, publications, and exhibitions. The core exhibit follows the story of country music from its folk beginnings through its evolution as a commercial art form. Rotating exhibits examine a broad range of topics, from country classics to contemporary and emerging artists in American Currents. The museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates Historic RCA Studio B, where Elvis Presley and many others recorded.

What We Offer for Full-Time Staff: 

• Medical, Dental, Vision, Life Insurance Options
• Competitive Pay
• Paid Vacation and Sick Days
• Paid Holidays (13) and Floating Holidays (2)
• 401(K) with Up to 3% Employer Match
• Employee Assistance Program (Free Counseling and Legal Services)
• Eligibility for Public Service Student Loan Forgiveness
• FREE 24/7 Downtown Parking and Transit Benefits
• Continuing Professional Offerings
• Complimentary Museum Admission (For Yourself, Family, and Friends)
• Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more) 
• Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
• Opportunities to Attend Exhibit Openings, Concerts and Special Events
• Employee Engagement Activities and Opportunities
• FSA and Dependent Care Options 
• Dog Friendly Work Environment
• Volunteering and Community Engagement Opportunities 

External Affairs Department Overview: The External Affairs department oversees divisional operations and organization of Development, Education, Public Programs, Marketing, and Public Relation departments.

Job Overview: The External Affairs Events Manager supports the planning and implementation of an annual calendar of 30 museum internal special events. This position reports to the Director of External Affairs Events and Administration.

Specific Job Duties: 

• Plan and implement stewardship and cultivation events including museum member receptions, donor meetings, and other special events.
• Support the administration of recurring major events including exhibit opening receptions, All for the Hall fundraisers, and Medallion Ceremony induction to the Country Music Hall of Fame.
• Event planning and support duties include:
• Reserving internal event space.
• Managing invitation and RSVP lists.
• Overseeing event schedule/run-of-show creation and maintenance.
• Facilitating VIP (artists, donors, other key audiences) care and communication in coordination with their event participation and attendance.
• Coordinating interdepartmental event elements with supporting departments including Event Services and Catering, Public Relations, Education, Marketing, and Creative.
• Organizing and directing event staff and volunteers.
• Creating and reconciling of event budgets.
• Coordinating travel. 
• Utilize the Tessitura database to track and maintain event and donor contacts, activity, finances, and planning steps.
• Support External Affairs and Development administration, including:
• Annual divisional calendaring, budgeting, and planning process.
• Budget and expense input and reconciliation.

Requirements

Minimum Requirements:

• Minimum of three years event planning experience
• Must have availability after-hours, and occasionally weekends, to support events

Key Qualifications (Knowledge, Skills & Abilities):

• Development and nonprofit management experience
• Familiarity of country music and music industry leadership
• Organized, detail-oriented, and able to handle sensitive information with confidentiality
• Ability to work proactively as team member in fast-paced, high-volume environments
• Experience with Tessitura or comparable constituent relationship management technology
• Possesses excellent communication and interpersonal skills and able to work well with and interact with a broad spectrum of personalities and diverse populations
• Bachelor’s degree in a related field preferred

Notes to Applicant:

The Country Music Hall of Fame® and Museum is an equal opportunity employer. We respect the varied attributes, characteristics, and perspectives that make each person unique, and we believe that fostering a culture of inclusion is essential to institutional excellence. The museum promotes an environment of respect, communication, and understanding, while actively seeking opportunities to learn about and establish practices that further facilitate equity. The museum does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, childbirth and related medical conditions), national origin, political affiliation, gender identity, sexual orientation, disability, genetic information or characteristics, age, membership in an employee organization, military or veteran status, or other non-merit factor. The Country Music Hall of Fame® and Museum does not tolerate discrimination or harassment based on any of these characteristics. 

We are a drug-free workplace and an equal opportunity employer that welcomes all qualified candidates to apply for open positions. The Country Music Hall of Fame and Museum is committed to providing a safe and secure environment for its staff and visitors. All offers of employment are subject to and contingent upon the successful completion of a background check and employment verification, including federally mandated E-verify processes, as required for position.

Due to the high volume of applications received for this position, hiring managers will only contact candidates they are interested in scheduling for an interview. Please refrain from calling to inquire about the status of your application. 

Please upload a resume and cover letter when applying for the position.

Applications are only accepted online on our career page: https://www.countrymusichalloffame.org/careers