Salary : $40,132.41 - $66,218.47 Annually
Location : County of Culpeper, VA
Job Type: Full Time
Job Number: 3310-2024-0620
Department: Sheriff's Department
Opening Date: 06/20/2024
Closing Date: 6/28/2024 11:59 PM Eastern
FLSA: Non-Exempt
Job Summary

Responsible for performing secretarial, administrative, and paralegal work for the department.
Job Functions

ESSENTIAL JOB FUNCTIONS

• Serves as office receptionist; greets visitors, answers telephone calls, and provides information, refers caller to appropriate staff and/or takes messages
• Provides clerical support to the Command staff, including management of calendars;
• Prepares correspondence, forms, letters, reports, and other documents
• Prepares presentation materials as requested
• Establishes and maintains various department files;
• Copies, faxes, and distributes materials as requested; prepares outgoing mail
• Maintains various office spreadsheets, and documents;
• Obtains and/or retrieves information from other departments or agencies as requested
• Assists with Freedom of Information Act (FOIA) requests;

NON-ESSENTIAL JOB FUNCTIONS

• Orders office supplies and makes routine purchases of other materials and supplies as requested
• Performs related duties as required

Qualifications

Education and Experience:
Education equivalent to a high school diploma. Experience with FOIA and administrative/clerical support, required.
Special Qualifications:
Must possess satisfactory results of a criminal history background check.
Knowledge, Skills, and Abilities:

• Ability to use various office equipment and computer software
• Excellent typing and computer skills
• Ability to maintain a high standard of accuracy when performing duties
• Plan and organize daily work, and establish priorities for the completion of work, and avoids duplication of effort Ability to use computers and computer aided technology (software/hardware/peripheral items)
• Ability to prepare accurate and complete reports
• Ability to maintain confidentiality of Sheriff's Office records
• Ability to maintain and/or develop working relationships with Sheriff's Officer personnel, other local and State law enforcement agencies
• Must have the ability to evaluate situations, based on training/experience and policy/procedures, and make good decisions

Working Conditions & Disclaimer

PHYSICAL DEMANDS
This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment. May involve extended periods of time at a keyboard or workstation. Must be able to communicate orally and perceive and discriminate colors or shades of color.
WORK ENVIRONMENT
Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Disclaimer
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
COUNTY OF CULPEPER BENEFITS
There are a wide variety of benefits available to full time employees. These benefits include medical, dental, retirement, life insurance, optional life and disability insurance plans, flexible spending accounts, and a deferred compensation program.
RETIREMENT As a condition of full time employment, each individual is enrolled in a retirement plan with the Virginia Retirement System that provides a monthly benefit to all retirees for life. VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plans are defined benefit plans. The VRS Hybrid plan consists of both a defined benefit plan and a defined contribution plan.
All individuals, as a condition of employment, are required to contribute 5% of their gross salary into their retirement account each month.
LIFE INSURANCE The County of Culpeper provides a basic life insurance plan for all eligible employees. The coverage amount is an employee's annual salary, rounded up to the next highest thousand, then multiplied by 2. The County pays 100% of the cost of this benefit.
MEDICAL INSURANCE The County provides 2 medical plans that are offered through Anthem; HMO & HSA. Both provide various benefits to meet anyone's needs.
Health Keepers (HMO)
Lumenos HSA (PPO)
DENTAL INSURANCE The County offers three comprehensive dental plans for employees and their eligible dependents.
HOLIDAY/VACATION/SICK ACCRUALS The County offers 13 paid holidays per year. Vacation and sick accrual depend on the agency, office or department in which an individual is employed.
PAY FOR PERFORMANCE The County currently utilizes a merit pay system to determine employee salary increases.
SHORT TERM DISABILITY The County offers basic income protection through Anthem in the event an employee is unable to perform the essential functions of his or her position. Employees are paid 60% of their gross salary up to 76 days after a 14 calendar day waiting period is met. There is a 7 day waiting period for employees who are covered under the VRS Hybrid plan.
LONG TERM DISABILITY The County also offers additional income protection that will continue beyond the short term disability period until an employee is able to return to work or reaches retirement age. Employees are paid 50% of their monthly salary. This coverage is provided for a nominal cost to employees covered under VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plan. This coverage is provided at no cost to all employees covered under the VRS Hybrid plan.
VOLUNTARY INSURANCE PROGRAM The County offers voluntary insurance programs through a variety of insurance carriers. These include:
Personal Accident Indemnity Plan
Cancer Plan
Whole Life Insurance
Critical Illness Plans
FLEXIBLE SPENDING ACCOUNT The County offers a Flexible Spending Account (FSA) that allows employees to set aside up to $2,500 annually, on a pre-tax basis via payroll deductions, to pay for eligible medical, dental or vision expenses not covered by the benefit plans. This program is regulated by the IRS and runs concurrent with the benefit plan year. Open enrollment is held annually.
DEPENDENT CARE ASSISTANCE PROGRAM The County offers a Dependent Care Assistance Program that allows employees to set aside up to $5,000 annually, on a pre-tax basis via payroll deductions, to pay eligible dependent care expenses. This program is regulated by the IRS and runs concurrent with the benefit plan year. Open enrollment is held annually.
DEFERRED COMPENSATION The County offers a 457 through Nationwide as another alternative to set aside money for retirement.
WELLNESS PROGRAMS All eligible employees and their dependents are able to receive a flu shot each year. This program is free to employees, and offered at a nominal charge for spouses and dependents 18 and older.
This employer uses E-Verify
For more information please go to:
01

Do you have previous experience with FOIA?

• Yes
• No

02

Do you have previous experience managing someone else's calendar?

• Yes
• No

Required Question