COUNTY OF GREENE

JOB DESCRIPTION

POSITION: Office Manager

DEPARTMENT: Greene County Emergency Services

LOCATION: EMA/911 Center

SALARY: Management Pay Grade 6

$34,856.58 to $37,466.76/year

HOURS: 8:30 am to 4:30 pm Monday through Friday

1 hour unpaid lunch / Non-Exempt

(35 hours per week)

BENEFITS: Health, Vision & Dental – First of month following date of hire

All Other Benefits – After 90 day probationary period

Excellent Time-Off Benefits

OVERALL OBJECTIVE OF JOB:

Assists with overseeing the daily operations in the Department of Emergency Services.

ESSENTIAL FUNCTIONS OF JOB:

1. Assists with all tasks assigned by Emergency Services staff

2. Create and proofread various documents and reports; mass e-mailing of documents as requested

3. Serves as main point of contact for calls coming in to the Emergency Services Office

4. Receives and disseminates all incoming email and phone information; including but not limited to power outages, road closures and events to staff and pertinent Emergency Responders.

5. Greets visitors and provide them with information.

6. Operates equipment specific to the agency such as phone systems, portable radios, printers, fax machine and computers.

7. Assists with maintaining training records on all employees.

8. Assists with providing information for Right-To-Know requests in accordance with RTKL.

9. Assists with providing information for Freedom of Information Act requests.

10. Assists 911 Coordinator with providing records to outside agencies such as Fire, EMS, Law Enforcement, State and Federal Agencies (i.e., CYS, OSHA, Bureau of Mine Safety, DEP, etc.).

11. Processes all monthly invoice requisitions in the absence of the Director (i.e., telephone, electric, tower rental, fiber, etc.)

12. Acts as a backup in the absence of 911 Coordinator in regards to editing and submitting employee timesheets.

13. Organizing public education programs as requested to include facilitating programs on topics including 911, weather emergencies, emergency preparedness; creating pamphlets, flyers or handouts; researching promotional supplies and educational items.

14. Assist with maintaining the Resource book used in the 911 Center, including all updates and new resources from all departments and municipalities.

OTHER DUTIES OF THE JOB:

1. Attends meetings as required.

2. Prepare for shipment USPS mail and Fed-Ex documents/packages.

3. Completes requisitions for payment requests, purchase orders for supplies, maintenance work orders, etc.

4. Must be able to maintain confidentiality at all times

5. Performs other related duties as required

SUPERVISION RECEIVED:

Receive occasional instructions from Director of Emergency Services and 911 Coordinator with regard to daily work duties.

SUPERVISION GIVEN:

Acts in a Supervisory role in the absence of Director of Emergency Services and 911 Coordinator.

WORKING CONDITIONS:

1. Works indoors in adequate work space, temperatures, ventilation and lighting.

2. Works with average indoor exposure to noise, stress and disruptions.

3. Normal indoor exposure to dust/dirt.

PHYSICALAND MENTAL CONDITIONS:

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.

2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting and reaching necessary to carry out duties of job.

3. Dexterity requirements range from coordinated movements of fingers/hands for computer work to simple dexterity of feet/legs; torso necessary to carry out duties of job.

4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.

5. Must be able to pay close attention to details and concentrate on work.

QUALIFICATIONS:

A. EDUCATION/TRAINING:

High School diploma or Associates Degree in Business Administration or related field preferred. Clerical and computer training required.

B. WORK EXPERIENCE:

Minimum of 4-5 years of secretarial/clerical experience of progressively responsible nature, or any equivalent combination of experience and/or training.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential job duties.

2. Must possess effective communication and interpersonal skills.

3. Must possess ability to function independently, have flexibility and the ability to work effectively with co-workers and the general public.

4. Must possess thorough knowledge of word processing software, such as Word, Power Point, and Excel, and utilizing modern office practices, procedures and equipment.

5. Must possess thorough knowledge of business English, spelling and arithmetic.

6. Must possess the ability to exercise independent judgment on disposition of office problems and the ability to exhibit individual initiative in carrying out assigned projects.

7. Must possess the ability to compose a variety of letters, memoranda and reports with limited instruction.

8. Must possess the ability to maintain a variety of records and prepare complete and accurate reports, including grant reports.

9. Must possess the ability to deal calmly effectively with general public in time of disaster emergencies.

HOW TO APPLY:

Interested internal candidates should send a resume and cover letter to the Human Resources Department.

External candidates should complete an online application at www.co.greene.pa.us.

In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.

The County of Greene is an Equal Employment Opportunity Employer.

Job Type: Full-time

Pay: $34,856.58 - $37,466.76 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 4 years (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Waynesburg, PA (Preferred)

Ability to Relocate:

• Waynesburg, PA: Relocate before starting work (Required)

Work Location: In person