1 Contracts Clerk (SR-12) Job in Maui County (various), HI
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County of Maui is Hiring a Contracts Clerk (SR-12) Near Maui County (various), HI
Performs a variety of specialized administrative clerical functions in connection with the processing of procurement contracts for construction projects, personal services, consultant, and equipment purchases; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility for recording, monitoring, expediting and coordinating the transmittal of procurement contracts and related documents . In addition, the class is responsible for the review of procurement contracts for consistency with established laws and departmental requirements.
The work is performed under general supervision and in accordance with applicable ordinances, State and Federal law, and established rules and regulations. It requires appropriate coordination and liaison with legal, fiscal and program staffs.
Coordinates the activities and responsibilities necessary to initiate, execute, fulfill and terminate contracts; receives, reviews and monitors requests for construction projects, personal services, consultant, and equipment purchases; records requests in the Contract Tracking Program; transmits request and other necessary procurement documents to Corporation Counsel for contract development; routes contract documents to applicable agencies to assure the propriety of funds and legality prior to execution; transmits documents to contractors for execution and insures timely return of executed contracts; receives and reviews executed contracts for proper signature, notary and bid bonds, insurance certificates, performance bonds etc.; prepares transmittal letters for distribution of executed contracts to contractors and appropriate agencies; follows through on routing of contract documents to proper agencies, i.e. Corporation Counsel, Accounts Division, Finance Director, to insure timeliness; prepares correspondence to unsuccessful bidders and returns bid deposit bonds; maintains record and is custodian of performance bonds; maintains status information on contracts; receives necessary closing documents including tax clearances and departments acknowledgment of services provided; drafts letters to contractors acknowledging fulfillment of contract or services and initiates the publication of the Notice of Completion; assists Accounts Division in the coordination of final payment including, if necessary, the re-directing of payment to the state tax office for contractors with delinquent tax payments; maintains appropriate files and records, and performs pertinent typing of forms and correspondence; compiles operational data and makes necessary periodic and special reports.
This is the first specification for the new class, CONTRACTS CLERK, effective April 1, 1992.
APPROVED: September 29, 1992
License Requirement: None
Knowledge of: basic principles practices, purposes and formats of purchasing documents and contracts; office practices, and procedures; grammar, spelling and word usage.
Ability to: understand, explain and apply applicable provisions of ordinances, laws, rules and regulations governing contract purchasing procedures; set up and maintain files and records; prepare statistical reports; operate standard office machines and equipment; and deal courteously and effectively with the public and other County agency personnel.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
TEMPORARY POSITIONS:
Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.
Job Summary
Full Time
$54k-72k (estimate)
06/05/2024
06/29/2024
mauicounty.gov
WAILUKU, HI
25 - 50
1989
KEVIN KIMIZUKA
<$5M
Related Companies
About County of Maui
The County of Maui is a four-island county, consisting of the islands: Maui, Moloka`i, Lana`i, and Kaho`olawe. The County of Maui is the second largest of four counties in the State of Hawai`i comprising of an estimated 164,637 population. (2015, U.S. Census Bureau) The County of Maui provides a range of services, including public safety (police, fire and public prosecutor), sanitation, social services, culture and recreation, transportation, planning and zoning, and the construction and maintenance of streets and highways.
The job skills required for Contracts Clerk (SR-12) include Procurement, Purchasing, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be a Contracts Clerk (SR-12). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Contracts Clerk (SR-12). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Contracts Clerk (SR-12) positions, which can be used as a reference in future career path planning. As a Contracts Clerk (SR-12), it can be promoted into senior positions as a Contracts Administration Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contracts Clerk (SR-12). You can explore the career advancement for a Contracts Clerk (SR-12) below and select your interested title to get hiring information.
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