Position Announcement

Administrative Specialist III – Supervisor of Assessments Office

Starting Hourly Rate: $19.66/hr

Position Status: Full time

Position Schedule: Monday – Friday; 8:00 AM – 4:30 PM

Position Summary

Under administrative supervision, performs a variety of responsible tasks involved in providing support to real property taxpayers. Duties include, but are not limited to, interaction with the public either by telephone, in-person, or by email; analyze and process property tax exemption applications including verifying data, and ascertaining eligibility; data entry; filing, scanning, and photocopying documents; review and code transfer declarations; review parcel legal descriptions and make recommendations for parcel splits and combinations; other duties as assigned. May be required to travel and work outside in varying types of weather. Work is performed according to federal and state laws, county policies and procedures, and Supervisor of Assessment’s office procedures. Work is reviewed by a supervisor periodically for the quality, efficiency, and effectiveness of work performed.

Essential Duties and Responsibilities

• Interact with public, including taxpayers, title companies, attorneys, and others in person, by telephone, or by e-mail
• Review, analyze and process homestead exemption applications
• Review, analyze and process real estate transfer declarations
• Review legal descriptions of recorded documents and make recommendations for parcel splits
• Process requests for assessment information
• Resolve typical appeals or complaints
• Data Entry
• Filing, scanning, and photocopying documents
• Perform related work, as assigned
• Regular and prompt attendance

Knowledge, Skills, and Abilities

• Knowledge of English composition, spelling, and grammar
• Ability to understand and follow oral and written instructions
• Ability to communicate effectively, both orally and in writing
• Ability to interact with the public and provide information in a polite and efficient manner, both in person and by telephone
• Ability to research, analyze, and assess issues and problems related to property tax assessments and exemptions
• Ability to learn rules and procedures and to apply them correctly in varying circumstances
• Ability to work with and maintain confidential information
• Ability to multi-task
• Knowledge of and experience with MS Office (Microsoft Word, Excel, Outlook, and Teams)
• Ability to learn applications and software specific to property assessment
• Ability to operate a motor vehicle

Required Qualifications

• High school graduate, or possession of a GED Certificate, including or supplemented with course work in general clerical or office procedures
• Experience (1 -2 years) in a general clerical and/or customer service work related to the functions of the position
• OR any equivalent combination of education and experience that would provide the above noted knowledge, skills, and abilities. Proficiency in MS Office.
• Valid Illinois Driver’s License

The successful candidate must be able to work well with a variety of individuals; have exceptional organizations skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust.

Preferred Qualifications

• College coursework related to assessment, appraisal, or GIS
• Ability to comprehend and write legal descriptions for real estate parcels
• Certified Illinois Assessing Official accreditation (or obtain within one year of employment)

Physical Attributes/Demands

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and possess close visual acuity. Requires the ability to drive a car.

Work Environment

Work is performed in a relatively safe and secure work environment. Some travel and work in varying types of weather may be required.

Benefits Package

McLean County offers a comprehensive benefits package including:

• Medical, Dental and Vision Insurance
• Medical Member Rewards Program
• Health Savings Account (HSA)
• Flex Spending Account (FSA)
• Dependent Spending Account (DSA)
• Supplemental Insurance: Life, Critical Illness and Accident
• County provided Life Insurance
• Illinois Municipal Retirement Fund (IMRF Pension)
• Paid time off: vacation days, personal days, sick days, holidays
• Identity Protection
• Charitable Giving
• Employee Assistance Program

About McLean County Government

Include information about your specific department as well as general McLean County Description

McLean County is the largest county by land area in the state of Illinois with a population of over 172,000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $146 million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

To learn more about all the services McLean County Government provides the community, please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.

How to Apply

Click “Apply Now” at the top of this post. Please include resume and cover at time of application.

• To upload your resume, on the application you will see a Resume Upload box. Click on the Select Resume button, then navigate to your resume and click Open. Then click on the green Upload Resume button.
• To upload your cover letter, on the application you will see a Document Upload box. Click on the Select Document button, then navigate to your cover letter and click Open. Then click on the green Upload Document button.
• All Resume, Cover Letter, and other document uploads must be in one of the following formats: .pdf, .txt, .doc, and .docx. If you are unable to convert your documents to one of these formats, please contact us at 309-888-5110. 

*If applying through a third party job board, please fill out an application via McLean County Government’s Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx

Confidentiality of your application is maintained upon request.

McLean County Government is proud to be an Equal Opportunity Employer.