JOB
Document Proofer/Election Representative (Extra Help)Orange County Registrar of Voters (ROV) will begin accepting applications for the Document Proofer/Election Representative (Extra Help) position on Friday, June 7, 2024, this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Tuesday, June 11, 2024. Please Note: Only online applications will be accepted. Applications will be screened in relation to the criteria described. These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These positions will often require overtime, both in the evenings and on weekends. REGISTRAR OF VOTERSThe Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.8 million active registered voters. The department receives funding from the County's General Fund and periodic reimbursement from the federal government, the State of California and local jurisdictions. The Registrar of Voters' staff includes 56 full-time employees, and numerous extra help employees who support various election related positions representing the broad spectrum of Orange County's population. The department is responsible for all components of election management. The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community, working to continually innovate and create new and better ways to serve the public. The department values creativity, originality, initiative and a strong dedication to customer service.Click here for more information about the Registrar of Voters.ABOUT THE POSITIONThe Document Proofer/Election Representative (Extra Help) positions will fulfill staffing needs within our Community Outreach Department of the Orange County Registrar of Voters. As an Election Representative-Extra Help in this department, the job duties may include: Proof documents and web materials including, but not limited to: voter registration information, letters and other correspondence to voters including the notice of elections, ballot titles, voters’ pamphlet information, candidate statements, ballot measures, resolutions and related materialsReview, edit and proofread all documents produced by service providers and others for accuracy, clarity and consistencyAssist in staffing community engagement events (including evenings and weekends as needed)Assist in providing support to voters via video conferencing, phone and chat servicesAssist in answering general voter questions and inquiries while staffing the public phone Other administrative duties as assignedDESIRABLE QUALIFICATIONSThe ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures, and regulations, be able to work well in a team environment and individually, work well in a fast-paced environment handling multiple tasks at the same time and be willing to work overtime with little to no prior notice. Additional experience includes: Customer ServiceInteracting in a professional and courteous mannerAnticipating and meeting customer needs in all situationsEstablishing productive and professional relationships with internal and external customersCommunication SkillsHigh level of language proficiency Valuing and participating in a free flow of information with others for the sake of a common goalDemonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structureDemonstrating the ability to convey information clearly and articulately in an official formal situationExercising discretion and maintaining confidential and/or sensitive information as dictated by the assignmentTechnical Knowledge | Office ExperienceUtilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint.Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documentsProficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipmentInterpersonal SkillsWorking well in a team environmentConsistently demonstrating a positive attitudeExhibiting a strong work ethicWorking independentlyDemonstrating flexibility with ability to quickly adapt to fast changing environments and assignments MINIMUM QUALIFICATIONSClick here to view minimum qualifications PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine.Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations. Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines, and multiple assignments concurrently. SPECIAL REQUIREMENTSAll candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references, and criminal check. Possession of a valid California drivers’ license, Class C, and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record. RECRUITMENT PROCESSThe Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening | (Refer/Non-Refer)The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition. Online Self-Administered Examination | (Weighted 100%)Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self–administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, the Registrar of Voters Administrative Services Department will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies.
EXAMPLE OF DUTIES
Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in “governmentjobs.com” and “ocgov.com”. If your email address should change, please update your profile at www.governmentjobs.com Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.How to Apply: Apply online by clicking the “Apply” link located at the top of this announcementYour application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listedFor specific information regarding the recruitment, please contact Lora El Amatory either by email at lora.elamatory@ocvote.gov or via telephone by calling (714) 567-5031. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions.