Job Title: Clerical Specialist

Hours: Part-time varied hours (M-F)

Department: Sheriff’s Office

FLSA Status: Non-exempt (hourly)

Pay Scale: $20.60-$21.63/hour

Date: June 6, 2024

POSTING DATE: June 6, 2024

CLOSING DATE: June 20, 2024 or until filled

HOW TO APPLY: Submit application, resume and letter of interest to jsnow@penobscot-county.net or:

Penobscot County

_ Attn: Human Relations _

_ 97 Hammond Street _

_ Bangor, ME 04401_

Applications can be found at: https://www.penobscot-county.net/employment or the Administration Office located on the 1st floor of the County Administration Building, 97 Hammond Street, Bangor, or you may call (207) 942-8535 to request an application

Job Summary:

To provide clerical support to the Penobscot County Sheriff’s Office staff by answering telephone calls, performing data entry and filing under the supervision of the Administrative Assistant. Work will require entering confines perimeters of the jail.

Essential Duties/Responsibilities:

· Provides coverage in the Law Enforcement Records Division, Civil Division and Inmate Accounts

· Processing Incident reports

· Making copies for court officers and detectives

· Running audit reports

· Data Entry – Finance Records Management

· Interacting and greeting the Public

· Processing incoming and outgoing civil process paperwork

· Handling monies and checking accounts

· Entering received reports in the database

· Filing reports and answering phones

· Typing/computer skills

Knowledge/Skills/Experience Required:

· High School graduate or equivalent required.

· Proficient with Microsoft Word/ Excel and maintains computer skills

· Two years as a Secretarial Specialist preferred.

· Knowledge of Spillman records Management System preferred

· Knowledge of modern office methods, procedures, and equipment.

· Some knowledge of principles and practices of office management and supervision.

· Must be able to read, write, and comprehend the English Language, to include basic math functions.

· Ability to understand, follows, and provides written and/or oral instructions.

· Knowledge of the laws, rules, and regulations applicable to and enforced by the Sheriff’s Office.

· Knowledge of the Penobscot County Sheriff’s Office polices and standard operating procedures.

· Knowledge of general police methods.

· Knowledge of supervisory skills.

· Ability to understand questions and to give clear and satisfactory explanations.

· Ability to work independently in the absence of specific instructions.

Physical Demands/Conditions/Requirements:

While performing the duties of this position, employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboard.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Part-time

Pay: $20.60 - $21.63 per hour

Expected hours: No more than 30 per week

Benefits:

• Employee assistance program

Schedule:

• Day shift
• Monday to Friday

Work Location: In person