5 Administrative Assistant I – Limited Term (Open) Jobs in San Mateo, CA
SORT BY
C
C
C
N
R
Administrative Assistant I – Limited Term (Open)
$64k-79k (estimate)
Other | Public Administration
6 Days Ago
County of San Mateo is Hiring an Administrative Assistant I – Limited Term (Open) Near San Mateo, CA
San Mateo County Health is seeking a well-qualified individual for the position of Administrative Assistant I – Limited Term.
The current vacancy is limited term in the Environmental Health Services Division. This position is currently located in San Mateo, CA.
Primary responsibilities will include:
Information for current County employees: Current and regular San Mateo County Employees who are interested in this assignment must submit application materials and compete in the selection process. If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.
Knowledge of:
Please submit the above listed materials via email to:
Apply immediately. Application materials will be accepted until position is filled. This recruitment is open on a continuous basis and selections may be made at any time within the process.
This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the County of San Mateo Human Resources Department.
NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.
The current vacancy is limited term in the Environmental Health Services Division. This position is currently located in San Mateo, CA.
Primary responsibilities will include:
- Processing invoices (initial review for main items like sales tax included and supporting documentation, initial account coding from standard list, routing through approvers up to Accounts Payable)
- Shepherding smaller contracts (under the Board approval threshold) through contracting process, knowledge of internal County (OpenGov) and Procurement processes, tracking of all EHS contracts (less than $50k) for ongoing documentation needs and renewal
- General support/backup for Management Analyst and Fiscal Officer (initiate payroll batch approval, prepare monthly accruals, create Request Buyers, Purchase Orders, and Request Departments in County’s accounting system (OFAS))
- Coordinate Teams/SharePoint and Simple In/Out groups (i.e. initially set up, adding/removing individuals as directed)
- Maintain office supply inventory; Amazon, business cards and Office Dept ergo ordering
- PEID creation based on required documents of new vendors
- Main Point of Contact for Toshiba printers and scanners/copiers
- Administration of Petty cash and reconcile change funds
- Non-staff office issues (i.e. kitchen, supplies, lights, etc.)
- Track purchases over $5k for possible asset inventory inclusion at End of Year
- Data curation of online files
- Meeting attendance tracking for Learning Management System inclusion for attendees
- Backup administrative staff (i.e. phone support) as needed (i.e. when short staffed)
- Experience reviewing invoices for completeness and initial coding
- Demonstrated ability to remain organized and prioritize several tasks at once
- Ability to listen, summarize, and ask for clarification initially of assigned tasks
- Demonstrated skill and understanding with learning new online workflow based systems
- Ability to work independently
- Excellent verbal and written communication skills
- Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Information for current County employees: Current and regular San Mateo County Employees who are interested in this assignment must submit application materials and compete in the selection process. If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.
Knowledge of:
- Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures.
- Modern office methods and equipment.
- Learn quickly the laws governing the operations of the department.
- Interpret laws.
- Good judgment.
- Get along well with others.
- Plan, organize, and supervise the work of subordinates effectively.
- Work well without close supervision.
- Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR
- Four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.
- Cover letter with responses to Supplemental Questions (maximum of 2 pages)
- Resume
- Describe your understanding of and qualifications for this position. Include your title, responsibilities and length of time in position.
- Describe in detail your experience with standard office activities including documentation, inventorying, and ordering.
- Describe your experience remaining organized and prioritizing several tasks at once. Be specific.
Please submit the above listed materials via email to:
Charles Ice, Deputy Director of Environmental Health Services
cice@smcgov.org
Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.Apply immediately. Application materials will be accepted until position is filled. This recruitment is open on a continuous basis and selections may be made at any time within the process.
This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the County of San Mateo Human Resources Department.
NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
Job Summary
JOB TYPE
Other
INDUSTRY
Public Administration
SALARY
$64k-79k (estimate)
POST DATE
09/11/2024
EXPIRATION DATE
11/09/2024
WEBSITE
smcgov.org
HEADQUARTERS
REDWOOD CITY, CA
SIZE
3,000 - 7,500
TYPE
Private
CEO
JOHN L MALTBIE
REVENUE
$1B - $3B
INDUSTRY
Public Administration
Related Companies
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
