Accounts Payable Clerk

POSITION SUMMARY

Responsible for accurate and timely processing of all County invoices including budgetary expenses, bond expenses and all funds with County government. Maintains open communication with vendors and all departments within the County regarding payment of invoices. Responsible for maintaining accurate vendor files, vendor computer database, and documentation for processing of 1099 miscellaneous forms. Responsibility also includes maintaining all County contracts.

ESSENTIAL REQUIREMENTS

• High School Diploma or equivalent
• One year minimum experience in an office environment
• Proficient with Microsoft Word and Excel
• Proficient with 10 Key calculator and computer keyboard
• Must demonstrate excellent customer service skills responding to customer (vendors and County departments) needs for service and assistance
• Must demonstrate ability to read and comprehend simple instructions and ability to write simple correspondence
• Must demonstrate attention to detail
• Must demonstrate excellent interpersonal skills
• Ability to add, subtract, multiply, and divide in all units of measure

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Sorts all invoices by fund and blotter date.
• Checks each invoice for proper vendor name and address, current amount due (verifying any past due amounts), supervisor approval, accurate account numbers, and proper documentation.
• Audits constable cost sheets to ensure proper mileage reimbursement and documentation is provided for each service charged in accordance with State Act 44 and association bylaws.
• Maintains vendor file in Munis software.
• Maintains proper documentation for processing of 1099 miscellaneous forms.
• Entering of all invoices into Munis software.
• Answers all vendor correspondences.
• Analyzes vendor accounts and reconciles to statements.
• Processes remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Audits data entry and verifies batch-processing totals.
• Maintains scanning system for all County invoices.
• Other reasonable duties as assigned.

Job Type: Full-time

Pay: From $16.99 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $17