• Compeitive Wages
• Health/Dental/Vision Insurance
• Generous PTO package
• Department appreciation days 
• FUN and friendly work atmosphere - GREAT leadership team! 

We are searching for an Assistant Admissions Coordinatorto join our community that is patient and employee focused, a team builder, and excited about the opportunity to assist in building a facility culture. The primary purpose of this position is to obtain required information and admit residents in an efficient manner in accordance with established facility policies and procedures and as directed by your supervisor.

Major Responsibilities

• Respond to requests for medical record information by insurance companies, Medicare, Medicaid, Veterans Administration (VA) or healthcare providers as authorized and in accordance with Health Insurance Portability and Accountability Act (HIPAA) privacy and security requirements.
• Open electronic health record (EHR) for newly admitted resident. 
• Close EHR for discharged or transferred residents.
• Ensure medical records are properly completed, assembled, coded, signed, indexed, etc., before filing.
• Assist in interviewing residents/guardians/sponsors and obtaining required admission information and signatures.
• Attach preadmission documentation to admission papers for accuracy and completion.
• Collaborate with internal and external sources to solve admission problems as needed in accordance with facility policies.
• Collect, assemble and review admission documentation for accuracy and completion
• Coordinate the pre-admission screening and approval process in accordance with facility policies and established best practices.
• Forward completed medical records to the health information/medical records department as appropriate.
• Keep abreast of current Medicare/Medicaid regulations governing admission/discharge requirements of health care facilities.
• Maintain a current resident census; provide the census report to the Director of Nursing, Administrator and government personnel as necessary and in accordance with privacy rules. 
• Maintain a resident waiting list in accordance with established facility policies and procedures and as required by state/federal regulatory requirements
• Maintain an accurate record of available beds.
• Maintain various registries including registries for admissions and discharges of residents as directed.
• Notify nursing services when the resident has arrived at the facility to assure that a member of the nursing staff escorts the resident to his/her assigned room.
• Obtain the resident/guardian’s signature on all required permits, releases, authorizations, etc
• Obtain the resident’s assigned room number; place on all necessary admission papers.
• Perform miscellaneous duties and assist business office personnel as required/directed.
• Perform clerical duties as necessary
• Provide residents with admission information packet (e.g., Resident Rights, Notice of Privacy Practices, admissions contract, etc.); review as necessary.
• Review/explain to the resident and/or representative room rates, billing procedures, visitors/guest privileges, restrictions, resident care procedures, etc., as appropriate.
• Utilize facility translation resources for any resident with limited English proficiency (LEP) and ensure that admission paperwork is provided in the native language of the individual

Working Conditions:

• Works in office areas as well as throughout the facility
• Moves intermittently during working hours
• Is subject to frequent interruptions
• Works beyond normal working hours on weekends and holidays and on other shifts/positions when necessary
• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)
• Attends and participates in continuing education programs
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the day as well as to reactions from dust, disinfectants, tobacco smoke and other air contaminants
• Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc
• Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc
• Is involved in community/civic health matters/projects
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses
• Communicates with the medical staff, nursing personnel and other department directors
• Maintains a liaison with the residents, their families, support personnel, etc., to assure that the residents’ needs are continually met
• May be subject to the handling of and exposure to hazardous chemicals

Minimum Qualifications

• Must possess, as a minimum, an associate degree or equivalent experience in a healthcare facility
• Must be 18 years of age
• Ability to read and communicate at an adequate level to essential job duties
• Ability to treat and care for seniors and their property with dignity and respect
• Ability to communicate with clients in a friendly and congenial manner
• Must be proficient in word processing, email and spreadsheet applications (e.g., Microsoft Office)
• On-the-job training provided in admission procedures

 We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.