Description

The Facility Administrative Assistant’s duties include the following, but is not limited to :

• Liaison for timekeeping system assistance and resolving issues.
• Liaison with Payroll for job status change processing, recordkeeping of changes, etc.
• Communicates corporate, regional and facility announcements and programs.
• Assist with coordinating and communicating meetings and events, such as tours, training, meetings, company parties, etc.
• Engage and assist internal and external customers, such as employees, contracting agencies and other organizations.
• Prepare and update excel spreadsheets, PowerPoint presentations, ad-hoc reports for management and Human Resources, etc.
• Support the Safety personnel in managing safety documents and databases, etc.
• Assist with basic accounting duties, such as A / P, A / R, etc.
• Provide administrative support by ordering supplies, sending mail / UPS / packages, handling deliveries / pick-ups, organizing travel arrangements and expenses, managing schedules, making copies, answering and directing facility telephone calls, etc.
• Supports the Facility Manager and management team as needed.

Minimum Qualifications :

• High school / GED diploma (college degree preferred)
• Demonstrated experience with office administration, accounting-based functions or in a related area (5 years preferred)

Knowledge, Skills and Abilities :

• Strong computer skills
• Proficient with Microsoft Office Suites ( Excel, PowerPoint, etc.)
• Excellent time management skills : ability to multi-task, organize, and prioritize work with a sense of urgency
• Strong written and verbal communication skills in English (, spelling, punctuation, grammar, etc.)
• Proficient in presenting information to individuals and small or large audiences
• Reasoning / Critical thinking skills : ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Must be able to deal with problems involving variables in standardized situations.

• Self-starter must be able to demonstrate ability to be proactive with problem-solving skills and ownership of tasks and initiatives.
• Ability to retain and recall training and critical information as applicable in necessary situations.
• Ability to work schedule on-site regularly

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Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and / or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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Please note that Level, Title and / or Salary may be adjusted based on the applicant's experience or skills.

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Last updated : 2024-06-08