3 Facility Coordinator Admin Assistant Jobs in Spring, CA
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Facility Coordinator Admin Assistant
$49k-62k (estimate)
Full Time
4 Days Ago
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Covenant Living Communities and Services is Hiring a Facility Coordinator Admin Assistant Near Spring, CA
We Are Inspired to Serve. Join us!Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus.
In This Role, The Administrative Assistant Will
For full time employees, we offer a generous benefits package that includes:
Covenant Living and CovenantCare at Home are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.
In This Role, The Administrative Assistant Will
- Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.
- Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences.
- Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information
- Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare.
- Provide support for administrative and large community events.
- Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes.
- Maintain campus contracts and certificates of Insurance & update as necessary
- Create processes and procedures for administrative functions and in a common database.
- Routine filing of resident information.
- Process invoices for final administrative approval
- Oversee large copy projects.
- Provide support for reception desks.
- Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances.
- Provide technological training and support to Concierge on the various software applications and office equipment.
- Provide training and support for new initiatives and new receptionists.
- Special projects as assigned by the administration office.
- High school education or equivalent.
- One year of related office experience providing clerical or administrative support.
- Experience in healthcare setting.
- Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.
- Ability to remain calm in an emergency situation.
- Complete confidentiality when circulating general information
- Proficient Microsoft Office Suite.
- Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults.
For full time employees, we offer a generous benefits package that includes:
- Medical, dental and vision insurance
- Employer paid group term life and disability
- Paid Time Off (PTO) & six paid holidays
- 403(b) with a 3% employer match
- Fitness center use at most facilities.
- Various voluntary benefits:
- Life, AD&D
- Tuition assistance and scholarships
- Employee assistance program
- Legal services, home/auto insurance, discount purchasing program
- Pet Insurance
Covenant Living and CovenantCare at Home are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.
Job Summary
JOB TYPE
Full Time
SALARY
$49k-62k (estimate)
POST DATE
06/24/2024
EXPIRATION DATE
06/24/2024
WEBSITE
covliving.org
HEADQUARTERS
CHICAGO, IL
SIZE
200 - 500
FOUNDED
1977
REVENUE
$10M - $50M
Related Companies
About Covenant Living Communities and Services
From coast to coast, Covenant Living Communities and Services offer delightful amenities, engaging activities and wellness opportunities. We are one of the largest not-for-profit retirement living organizations in the nation, with 15 communities in 10 states. Want to learn more about employee life at Covenant Living? Follow @covliving_careers on Instagram!
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