Administrative Assistant - Transportation

Department : Operations Location : Baltimore, MD

Formed in 1924, Cowan Systems, LLC. enjoys a history of excellence and quality in the transportation business. Due to continued growth, Cowan Systems has an Terminal Administrative Clerk position available in multiple terminals nationwide.

Cowan Systems, LLC is a National truckload carrier that specializes in providing high quality dedicated fleet services for companies requiring first-rate performance.

Cowan Systems offers dedicated fleet services which provide a customized transportation package designed to meet the specific needs of the shipper;

such as specialized equipment, strict timetables and custom reporting. Cowan Logistics sources the optimal method of transporting our customers freight as efficiently as possible while maintaining unprecedented service and reliability.

Cowan Systems is the premier single source provider for warehousing and distribution needs in the Northeast and Mid-Atlantic area.

Our 100% supply chain solution includes local and long haul trucking in and out of Cowan facilities.

Job Duties :

• Utilizing Microsoft Office (word, outlook and excel on a daily basis)
• Perform all general clerical duties such as scanning, copying, filing, etc.
• Sort and verify all driver paper work for scanning and processing
• Communicate with drivers and educate them on how to complete forms accurately and on time.
• Reconcile driver paperwork with information entered in TMW (dispatch software)
• Coordinate with Fleet Managers to make corrections to TMW as required.
• Scan and process driver paper work to be batched and processed daily to Payroll and Billing at corporate headquarters
• Provide customer support for requested back-up documentation.
• Other duties as assigned by management.

Job Requirements :

• Excellent communication, listening and organizational skills
• Experience working in an office environment (Transportation industry a plus)
• Detail oriented, accurate and willing to learn
• Punctual and reliable
• Proficient using Microsoft Office (word, outlook and excel)
• Strong customer service and administrative skills

Outstanding Benefits :

• Full benefits - Medical, Vision and Dental
• Life, Short and Long Term Disability
• PTO (sick & vacation) and 401K

Last updated : 2024-09-10