Human Resources Assistant

Job Title: Human Resources Assistant

Location: CP Rochester – Winton Road Facility

Salary: $19.00 - $22.00 commensurate with experience

Employment: This is a full-time 35 hours per week position. Days and hours of work are Monday through Friday during business hours (8:00am-3:30pm). Evening work may be required as job duties demand.

Summary/Objective: The Human Resources Assistant is responsible for performing HR-related duties in supporting the Associate Director and Vice President and the overall HR Support to the Agencies. This position carries out responsibilities in the following areas: recruitment/employment, employment law compliance, onboarding and benefit administration.

Required Education and Experience:

• Associates degree preferred.
• Human Resources Experience Preferred but not required
• Excellent and effective verbal and written communication skills.
• Proficient in the use of Microsoft Office software (Word, Excel, PowerPoint) and adaptability and aptitude in learning other systems.
• Must have demonstrated commitment to performing job duties and tasks at a high level of performance.

Additional Eligibility Qualifications:

• Ability to deal with sensitive situations with empathy and respect while communicating and adhering to Agency policy.
• Must be able to maintain a high level of proficiency and accountability with documentation. Proven ability to meet deadlines is essential.
• Ability to provide outstanding customer service to internal and external customers.
• Ability to complete job tasks in a fast-paced environment.

Essential Functions:

• Imparts agency philosophy of “Equal Opportunity, Independence and Realization of Individual Potential” to children, families, program staff and community resources.
• Maintains confidentiality of information relating to individuals and their families in accordance with agency policy.
• Ensures compliance with all federal, state and local employment laws.
• Maintains all employee and applicant documentation as dictated by governing agencies.
• Implements full recruitment initiatives providing support to hiring managers to include but not limited to: internal and external job postings/ads, promoting the Agency’s job vacancies at job fairs, reviewing applications, screening applicants, performing reference checks, initiating offer letters, etc.
• Ensures all appropriate background checks and LENS driving checks are processed and returned with acceptable results for new employees to comply with the program’s oversight agency regulations and agency policy.
• Ensures all required paperwork is completed by new employees throughout the onboarding process.
• Conducts a comprehensive new employee orientation.
• Inputs new hires into benefit site.
• Assists with the promotion and transfer process.
• Provides benefit information to candidates and employees and assists them with the benefit site registration or changes to benefits as needed. Assists with open enrollment as needed.
• Maintains and updates HRIS database. Inputs all new employee information in a timely manner in order to meet all payroll deadlines.
• Establishes and maintains employee personnel files.
• Assists with the employee recognition events for the Agencies.
• Maintains a high level of confidentiality.
• Participates in conferences, workshops and in-service training as needed or recommended to enhance job skills and personal growth and development.
• Adheres to agency’s policies and procedures as well as department guidelines.
• Performs other duties at the discretion of the President/CEO or his/her designee.

Competency Requirements

• Business Acumen
• Communication Proficiency
• Ethical practice.
• Organizational Skills

Supervisory Responsibility: None.

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit, stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 30 pounds.

Travel: Travel is primarily local during the business day but employee will be expected to work at any of our partner agencies. Some out-of-the-area and overnight travel may be expected.

Comprehensive benefit plan including but not limited to:

• Affordable Medical / Dental / Vision Insurance
• 17 Days Paid Time Off (PTO)
• Paid Sick Time
• 8 Paid Holidays
• Matching 403(b) and/or ROTH Retirement Plan
• Additional Insurance Offerings - Specified Disease Insurance w/ Cancer Rider, Accident Insurance, Identity Theft Protection
• Employer Paid Health Reimbursement Arrangement (HRA)
• Employer paid Life Insurance, Short-term and Long-term Disability Insurance
• Tuition Reimbursement plus a 25% Tuition Discount for benefit-eligible Employees and Family Members at Roberts Wesleyan College

Apply: https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=6054220

EEO Statement

The agencies are equal opportunity employers. We do not discriminate against employees or applicants in the hiring, promotion, compensation, placement, termination, layoff, recall, transfer, leaves of absence or any other term or condition of employment on the basis of race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran, domestic violence victim status, prior arrest and conviction records or any other protected category in accordance with applicable federal, state and local laws.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Are you proficient in the use of Microsoft Office software (Word, Excel, PowerPoint) and adaptable with the aptitude in learning other systems?

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office Suite: 1 year (Required)

Ability to Relocate:

• Rochester, NY 14623: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $22