SUMMARY: Serves as an Assistant to the Administrator and as facilitator for the school/public being served, in communicating information, problem solving, material acquisition, and record keeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned
Makes and receives telephone calls, takes messages, routes calls, schedules appointments and emails
Receives and routes mail
Type, prepare, distribute, and file records/reports, correspondence, mailings etc.
Operates standard office equipment including but not limited to computer, calculator, typewriter,
photocopier and fax machine
Perform assigned tasks readily and carries out complex oral and written directions in a timely
manner
Carry out various assignments with minimum supervision
Gather and tabulate pertinent data as needed and organizes it into usable formats
Maintain confidential records/files, as well as confidentiality of information
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED).
OTHER SKILLS and ABILITIES:
Word processing skills. Ability to get along with other people. Patience in dealing with employees, vendors and parents. Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely, both orally and in writing.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch and lift. Specific vision and hearing abilities are required to perform this job.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this work environment is usually moderate to loud. The employee continuously is interactive with the public, staff and administrators. The employee frequently will be required to meet multiple demands from several people.
POSITION IN TOTAL ORGANIZATION
Administrative Assistants will be under the direct supervision of the Administrator and job performance will be evaluated on an annual basis.
Administrative Assistants employees are responsible to the Chief Human Resources Officer for their overall job functioning. The Chief Human Resources Officer will assist the administrator(s) in supervision and evaluation of the Administrative Assistants.
SALARY
The hourly rate of compensation for the position of the Administrative Assistant will be established in the current working Agreement between the Cranston School Committee and the Administrative Assistant Bargaining Unit and is posted on the website - cpsed.net under Human Resources/contracts.