Business Office Manager

*Overview*

We are seeking a highly organized and proactive Office Manager to oversee our office's daily operations. The ideal candidate will play a crucial role in ensuring the smooth functioning of our workplace by managing schedules, budgets, and projects. This position requires a blend of administrative expertise, strong communication skills, and the ability to multitask effectively in a fast-paced environment.

Office Management:

• Oversee the smooth running of the office, ensuring a clean, organized, and professional environment.
• Manage office supplies, equipment, and maintenance; order supplies as needed.
• Coordinate with vendors, service providers, and building management.
• Administrative Support:
• Provide administrative support to the agency owner and design team, including scheduling meetings, managing calendars, and preparing documents.
• Handle incoming calls, emails, and mail, directing them to the appropriate team members.
• Assist with the preparation of client presentations, proposals, and reports.
• Maintain and update client files, ensuring all documentation is accurate and current.

Financial Administration:

• Assist with basic bookkeeping tasks, including invoicing, accounts payable/receivable, and expense tracking.
• Coordinate with the external accountant to ensure accurate and timely financial reporting.
• Monitor and manage budgets for office supplies and administrative expenses.

Client Relations:

• Serve as the first point of contact for clients, providing a welcoming and professional experience.
• Schedule client meetings and manage client communications as needed.

Human Resources Support:

• Assist with the onboarding process for new employees, including preparing orientation materials and managing employee records.
• Support the agency owner in organizing team events, training sessions, and employee recognition programs.

Marketing Support:

• Assist with social media management and content scheduling, as needed.
• Help maintain and update the company website, including posting new content and updating portfolio work.
• Support the marketing team with administrative tasks related to client campaigns and internal projects.
• Assist in maintaining positive client relationships by responding to inquiries and providing information in a timely manner.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Expected hours: 24 – 32 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Choose your own hours
• Monday to Friday

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Required)

Work Location: In person

Salary : $22 - $24