Administrative Assistant Summary The Administrative Assistant assists with industry business practices; aligning program administration, logistics, marketing, account management and regulatory compliance into tactical daily operations. Essential Functions* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Serve as the liaison and point of contact between vendors, prospects, and clients Oversee client and vendor scheduling coordination Report writing Data entry Completing weekly schedules for multiple details using a shared roster of 130 employees Assisting management with administrative tasks involving payroll, invoicing and client-based projects * This job description is not a comprehensive list of all required activities, duties or responsibilities. Duties, responsibilities and activities may change, at the discretion of leadership at any time with or without notice Competencies and KASO (knowledge, aptitude, skills and other) • Multi-tasking time sensitive and detailed administrative activities• Industry and business acumen. • Demonstrated organizational and time management skills • Strong written and oral communication skills • Ability to work independently while establishing effective relationships, collaborating with peers and clients • Successful client management experience • A demonstrated history of effective conflict resolution skills Supervisory Responsibility This position has no supervisory responsibilities. Work Environment - Remote This role routinely uses standard office equipment such as computers, telephones, scanners, copiers, filing cabinets and fax machines. Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. This position requires the ability to occasionally lift office products and supplies, up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Position Type/Expected Hours of Work This position is a non-Exempt position, as determined by the Fair Labor Standards Act. Please note that you may be required to take calls after work hours when needed. Regular full-time working hours equate to 40 hours each week. Exact schedule will be determined between employee and manager. Please note you will be required to take calls after hours, as needed. Travel This position does not require routine travel, however travel may be needed on an as needed basis. Preferred residency in Southeast Florida. Education and Experience An associate’s degree or bachelor’s degree from an accredited school is preferred Three (3) to five (5) years of experience in an Administrative environment is preferred Familiar with the WinTeam software platform Experienced shift scheduler with experience managing a 100 roster of employees Excellent written and verbal communication skills Self-motivated employee that works well in a team environment AAP/EEO Statement Crisis24 is an equal opportunity employer and does not discriminate against employees on the basis of race, color, creed, religion, ancestry, age, sex, marital status, pregnancy, national origin, disability or handicap, or veteran status Information Security Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement. Crisis24, A GardaWorld Company is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.