Your Journey at Crowe Starts Here:

At Crowe, you have the opportunity to deliver innovative solutions to today’s complex business issues. Crowe’s accounting, consulting, and technology personnel are widely recognized for their in-depth expertise and understanding of sophisticated process frameworks and enabling technologies, along with their commitment to delivering measurable results that help clients build business value. Our focus on emerging technology solutions along with our commitment to internal career growth and exceptional client value has resulted in a firm that is routinely recognized as a “Best Place to Work.” We are 75 years strong and still growing. Come grow with us!

Job Description:

PRINCIPAL PURPOSE OF JOB:

Kodiak is seeking an experienced, full-time Executive Assistant & Office Coordinator able to work in a fast-paced, high-growth environment. This role will be based in our Indianapolis office and provide executive assistance to members of Kodiak’s Executive Team as assigned. Additionally, this person will also support day-to-day office operations for our Indianapolis, Indiana office. This person will report directly to the Chief Operating Officer.

KEY RESPONSIBILITIES

• Maintain an accurate and detailed calendar for executives supported, manage incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
• Maintain flexibility in managing assignments and proactively address prioritization across executives supported.
• Organize internal and external meetings for executives supported, and those which occur in the Indianapolis office, including logistical and substantive preparation.
• Manage all travel scheduling and arrangements for executives supported.
• Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
• Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality.
• Manage the Indianapolis office to include ordering/stocking office and kitchen supplies, processing incoming/outgoing mail and shipments, answering phones, greeting visitors, and supporting the needs of local meetings.
• Handle routine building maintenance needs (e.g., lighting fixture replacement) as required.
• Escalate building and property management concerns (e.g., long-term power/equipment outages) to the COO and/or property manager.
• Plan and assist in managing office events, including those conducted off-site.

REQUIRED QUALIFICATIONS:

• 8 years’ experience in an Executive Assistant role
• 2 years’ in an Office management and support role
• Proficiency with Microsoft Office, particularly MS Word, PowerPoint and Excel
• Must be able to maintain confidentiality on sensitive matters and follow HIPAA rules around information security

SUCCESS ATTRIBUTES

• Demonstrated ability to roll-up sleeves and work with team members in a hands-on capacity
• Possess a track record of success working and influencing a fast-paced, multi-unit / multi-region organization at all levels
• Manage multiple tasks at one time with proactive follow-up
• Strong verbal and written communication skills
• Strong organizational and planning skills
• Experience with Concur (Travel Planning & Expense Management) preferred
• Experience in a high growth company preferred

We expect the candidate to uphold Crowe’s values of Care, Trust, Courage, and Stewardship. These values define who we are. We expect all of our people to act ethically and with integrity at all times.

Our Benefits:
At Crowe, we know that great people are what makes a great firm. We value our people and offer employees a comprehensive benefits package. Learn more about what working at Crowe can mean for you!
How You Can Grow:
We will nurture your talent in an inclusive culture that values diversity. You will have the chance to meet on a consistent basis with your Career Coach that will guide you in your career goals and aspirations. Learn more about where talent can prosper!
More about Crowe:
Crowe (www.crowe.com) is one of the largest public accounting, consulting and technology firms in the United States. Crowe uses its deep industry expertise to provide audit services to public and private entities while also helping clients reach their goals with tax, advisory, risk and performance services. Crowe is recognized by many organizations as one of the country's best places to work. Crowe serves clients worldwide as an independent member of Crowe Global, one of the largest global accounting networks in the world. The network consists of more than 200 independent accounting and advisory services firms in more than 130 countries around the world.
Crowe LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Crowe LLP does not accept unsolicited candidates, referrals or resumes from any staffing agency, recruiting service, sourcing entity or any other third-party paid service at any time. Any referrals, resumes or candidates submitted to Crowe, or any employee or owner of Crowe without a pre-existing agreement signed by both parties covering the submission will be considered the property of Crowe, and free of charge.